Bookkeeper/Financial Adminstrator
RMS Staffing Solutions · Rosebank, Gauteng
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Start free — we apply for you →Duties & Responsibilities
Purpose of the role
To manage the day-to-day financial administration and bookkeeping of the business, keeping the books accurate and up to date through to trial balance, and to support customer onboarding and chain store remittances.
Key responsibilities
Debtors
- Raise invoices and statements accurately and on time
- Capture and allocate customer payments
- Follow up overdue accounts and handle customer queries
- Reconcile debtors’ accounts and report on ageing
Creditors
- Capture supplier invoices and match them to orders and delivery notes
- Reconcile supplier statements
- Prepare payment runs for approval
Bookkeeping
- Capture and maintain the cash book, including bank and cash transactions
- Reconcile bank statements and process journals
- Complete month-end procedures up to trial balance
- Prepare supporting schedules and assist the external accountant and auditors
- Assist with VAT preparation
Customer onboarding and chain store remittances (full training provided)
- Assist with setting up and onboarding new customers
- Process and reconcile chain store remittances against invoices
- Follow up on short payments and remittance queries
Requirements
Essential
- Matric
- Minimum [3–5] years’ experience in a debtors, creditors and bookkeeping role, up to trial balance
- Experience capturing and maintaining a cash book
- Fully bilingual in English and Afrikaans (written and spoken)
- Good computer skills, especially MS Excel and Outlook
- Strong attention to detail, accuracy and numeracy
- Good communication skills and able to deal with customers and suppliers professionally
Advantageous
- Xero experience
- Bookkeeping or accounting qualification (e.g. SAIBA, SAIPA or similar)
- Experience in a retail, FMCG or chain store environment
Personal attributes
- Organised, reliable and able to meet deadlines
- Able to work independently and as part of a team
- Quick to learn new processes and systems
- Discreet with confidential financial information