Bookkeeper / Personal Assistant / Administrator

Key Responsibilities

Capturing and processing financial transactions

Preparing and processing invoices and statements

Recording and reconciling payments and receipts

Assisting with debtors and creditors administration

Bank reconciliations

Maintaining accurate financial records and supporting documentation

Assisting with monthly financial administration and reporting

General bookkeeping and finance-related administration

Liaising with suppliers and customers regarding accounts

Providing administrative and organisational support to management

Managing diaries, appointments and meetings

Preparing correspondence, documents, reports and presentations

Taking minutes and following up on action items

Managing emails and general correspondence

Maintaining organised electronic and physical filing systems

Assisting with confidential and sensitive information

Coordinating meetings, travel arrangements and other administrative requirements

General office administration and ad hoc support

Assisting with the coordination of deliveries, collections and transport requirements

Communicating with drivers, suppliers, customers and service providers

Preparing and maintaining delivery documentation

Tracking deliveries and following up on outstanding consignments

Maintaining accurate logistics and stock-related records

Assisting with scheduling and coordinating transport

Capturing logistics information and preparing basic reports

Liaising with relevant internal departments to ensure smooth movement of goods

Identifying and escalating any delays or logistical issues