Bookkeeper & Costing Administrator (Bedfordview)

Introduction

Our client is looking for a highly organised, numerically strong and detail-oriented Bookkeeper & Costing Administrator

to support the day-to-day financial administration, production costing processes and e-commerce operations of the

business.

The successful candidate must have practical experience using Xero Accounting and strong Microsoft Excel

skills. They should be comfortable managing financial documentation, coordinating freelancer costs and

payments, preparing customer invoices, maintaining stock records and assisting with online shop fulfilment.

Experience working in an advertising agency, creative agency or production environment will be advantageous, as an understanding of production workflows, freelancer timesheets, purchase orders and internal cost recoveries will be beneficial.

Duties & Responsibilities

KEY RESPONSIBILITIES

1. Production administration and costing

• Prepare internal cost estimates (CEs) and process internal recoveries.

• Raise purchase orders for freelancers against approved timesheets.

• Collate freelancer invoices, timesheets, purchase orders and supporting paperwork for payment.

• Follow up on outstanding production invoices and documentation.

2. Finance and bookkeeping administration

• Capture company credit card transactions in Xero and ensure supporting documentation is attached.

• Prepare supplier payment packs for approval.

• Request and reconcile supplier statements and follow up on outstanding invoices.

• Prepare and issue customer invoices.

• Maintain accurate financial records and filing systems.

• Collate and verify staff reimbursement claims.

• Assist with new company credit card applications.

• Support basic reconciliations and month-end preparation.

• Ensure financial documentation is accurate, complete and submitted within agreed deadlines.

3. E-commerce shop administration

• Process online orders and coordinate fulfilment and dispatch.

• Conduct stock counts and maintain accurate inventory records.

• Reconcile expired, damaged or discrepant stock.

• Respond to customer queries regarding orders, deliveries and product availability.

• Liaise with couriers and internal teams to resolve fulfilment issues.

4. General administration and reception relief

• Provide reception cover during the receptionist's leave.

• Answer incoming calls, welcome visitors and direct enquiries.

• Assist with general office administration and filing.

Desired Experience & Qualification

MINIMUM QUALIFICATIONS AND EXPERIENCE

Matric / Grade 12, with Mathematics or Accounting advantageous.

A bookkeeping or accounting certificate or diploma is preferred.

Approximately 2–3 years of relevant experience in bookkeeping, finance administration or a similar role.

Practical experience with supplier invoices, purchase orders, payment preparation and reconciliations.

Previous exposure to stock control or e-commerce operations is advantageous.

Package & Remuneration

R15 000 CTC

Interested?

Please send your CV  to admin@aftss.co.za

Thank you for your interest in this vacancy, should you not get a reply in 14 days please consider your application unsuccessful.

By applying for this position, you hereby give consent for your personal information to be retained on our database for future employment opportunities and further grant consent for your personal information to be accessed by third parties, strictly for the purposes of recruitment and/or employment purposes