Bookkeeper / Administration Assistant

Reference: JHB000299-VMC-1

Bookkeeper / Administration Assistant required for our Client who specialises in the design, manufacture and supply of heat exchangers, thermal equipment and process plants.  The role will be based in Wynberg, Sandton and is ideally suitable for financially astute candidates with experience in the engineering, construction, manufacturing or industrial environments. Duties & Responsibilities

Month end

• Reconciling purchase orders with suppliers’ invoices.

• Capturing suppliers’ invoices onto Sage Pastel Accounting.

• Filing supplier invoices in the relevant months.

• Creditors’ reconciliations on Pastel.

• Calculation and presentation of VAT.

• Debtors’ reconciliation on Pastel.

• Getting audit ready/ assisting auditors.

Additional Duties

• Capturing purchase orders onto Excel (capturing against the correct contracts).

• Cost control, collects and co-ordinate all contracts on Excel and relate to the engineer’s budget.

• Phoning debtors.

• Assisting other personnel with admin when necessary.

• Update debtors list and file in the relevant files.

• Monthly management accounts.

• Data mining/customer follow-up.

• Completing the full BEE process, up to submission to the verification agency.

• Started in house training on Pastel payroll.

• Manage the tea lady.

• Maintaining leave register – separate program using Excel.

• Liaise with clients on collection of orders.

• Respond to queries on behalf of staff when they not available.

• Setting up training sessions for the company’s heat exchanger course.

• Ensuring engineers are up to date on the ECSA portal.

Please note: Should you not meet the minimum requirements or hear from us within 14 days from date of advertising, please accept your application as being unsuccessful.