Bonds Assistant

• Hire Resolve is seeking an experienced, detail-oriented Bonds Assistant to join a premier property firm based in Sandton, Gauteng. Working alongside bond conveyancers and legal professionals, this permanent role takes responsibility for end-to-end mortgage bond registration administration, bank instructions processing, title deed tracking, document drafting, and client communications.

Key Performance Areas

• Bond Registration Administration: Process bank instructions for major financial institutions and prepare mortgage bond documentation for registration.
• FICA & Compliance Verification: Gather and review required client FICA documentation, tax clearances, and compliance certificates prior to lodgement.
• Deeds Office Lodgement & Tracking: Prepare lodgement covers, track matters through the Deeds Office lifecycle lodgement, prep, and execution, and manage fee payouts and registration confirmations.
• Client & Bank Liaison: Maintain proactive communication with financial institutions, estate agents, bond originators, purchasers, and conveyancers to ensure smooth instruction flow and timeous registration.
• Financial Administration: Prepare final accounts, statement of accounts, and invoice requests for bond registration matters.

Minimum Requirements

• Education: Grade 12 Matric certificate; a legal secretary diploma or conveyancing paralegal certificate is highly advantageous.
• Experience: 3–5+ years of solid experience as a Bonds Assistant or Bonds Paralegal within a conveyancing practice, dealing directly with major bank bond registrations e.g., Standard Bank, ABSA, FNB, Nedbank.
• System Expertise: Hands-on experience with conveyancing software e.g., Lexis Convey, GhostConvey/GhostPractice, or similar.
• Skills & Attributes: Exceptional attention to detail, strong administrative structure, excellent written and verbal communication skills, and the ability to handle high-volume files under strict deadline pressures.