BOARD SECRETARY

Please Note: This temporary position for a period of 05 Months Job Purpose:  To provide efficient and effective secretarial support to the Accounting Authority (AA), AA Sub- Committees and other governance structures.

Key Responsibility Areas 1. Accounting Authority (AA) Support

• Provide advice to the AA on legislative matters such as PFMA, Company Act, King IV Report, constitutional and administrative issues. • Assist the Chairperson of the AA and the CEO to determine the annual board plan and the administration of other matters on the strategic level. • Plan and design the board meeting agenda and prepare meeting packs in consultation with the CEO and the AA Chairperson to ensure they are forwarded to the Board members timeously. • Administer the AA and AA Sub-Committee secretariat functions thereof. • Plan and design the Sub-Committee agendas and prepare meeting packs for distribution to the committee members. • Record and take minutes of the board meetings and ensure that they are distributed as soon as possible and develop a tracking schedule for implementation process. • Ensure that the board resolutions and instructions are communicated to the relevant persons at the company, implemented, and that pertinent matters from management are referred to the Board where appropriate. • Conduct legislative research and regulatory developments to inform policy changes and advise to the AA to ensure compliance. 2. Governance

• Monitor all legislative, regulatory, and corporate governance developments that might affect the company's operations and inform the members accordingly. • Develop criteria for the declaration of interests register for the members of the AA members and Committees and ensure maintenance thereof. • Manage and consolidate the meeting materials to ensure compliance with respect to Corporate, Legal and the Regulatory conduct of internal and external meetings of the AA. • Ensure no repeat findings in the internal audit report and implement corrective actions on existing finding. • Participate and submit quality inputs toward the consolidation of the Annual Report to the Office of the CEO. 3. Stakeholder Management

• Maintain and nurture the relationship between the AA, Management, the DHET and other relevant stakeholders. • Represent the SETA at strategic forums. • Maintain constant communication with all interested parties within and outside the Sector. 4. People Management

• Create and maintain a culture of performance and efficiency. • Identify and monitor team and individual goals. • Ensure no repeat findings in the internal audit report and implement corrective actions on existing finding. 5. Finance management

• Provide input into the development of the organisation’s budgets. • Manage and monitor financial and other resources relating to the Board Secretary Office. • Ensure compliance with Section 51 of the PFMA to prevent fruitless, wasteful, and irregular expenditure. 6. Information management

• Manage all the records of the AA in terms of the minutes, resolutions and strategic related submissions and documents for example the Strategic Plan, Annual Performance Plan, Annual Reports etc.
• Design, review and maintain a record keeping framework for AA records.