BDO Wave - Bids and Proposals Adviser Gqeberha

Key Responsibilities: Proposal delivery and co-ordinatio n: • Support the development and delivery of bids, proposals, presentations and client-facing documents. • Coordinate proposal activities throughout the bid lifecycle, ensuring milestones, deadlines and deliverables are understood and achieved. • Analyse client requirements and tender documentation to support proposal planning and content development. • Create and maintain bid plans, schedules, action trackers and submission timelines. • Coordinate contributions from subject matter experts and business stakeholders to ensure the timely completion of proposal content. • Monitor proposal progress and proactively follow up on outstanding actions and deliverables. • Support the preparation and finalisation of proposal documents, ensuring submissions are complete, accurate and compliant with client requirements. • Assist with the coordination of presentations, interviews and pitch preparation activities where required. • Ensure proposal documentation is stored, maintained and managed in accordance with agreed processes and standards. Bid Process and Quality Management: • Support bid strategy implementation by coordinating activities, tracking progress against plans, and ensuring alignment to agreed submission requirements. • Manage stakeholder review cycles and ensure reviewers receive the appropriate information within required timeframes. • Perform quality checks on proposal documents to ensure consistency, accuracy, formatting and compliance with firm standards. • Ensure proposals and client-facing materials align with BDO branding, templates and quality requirements. • Identify potential risks to delivery timelines and escalate issues appropriately. • Maintain accurate records of proposal activity, deadlines, outcomes and performance metrics. Stakeholder Engagement: • Build effective working relationships with subject matter experts, managers and supporting business teams. • Facilitate communication between stakeholders throughout the proposal process to ensure clarity of responsibilities and deadlines. • Support stakeholders in understanding proposal requirements, timelines and expected deliverables. • Provide informal guidance and assistance to team members on bid processes, tools and ways of working. Knowledge Management and Continuous Improvement: • Promote the use of approved proposal templates, content libraries and knowledge resources. • Assist in maintaining proposal repositories and knowledge management systems. • Support the capture of lessons learned and feedback following proposal submissions. • Contribute ideas for continuous improvement of proposal processes, templates and tools. • Share best practice and knowledge with colleagues to promote consistent ways of working. Experience and Skills: Essential: • Minimum 3 years' experience in bids, proposals, business development, sales support, marketing coordination, project coordination, or tender administration. • Experience managing multiple deadlines and coordinating inputs from different stakeholders. • Excellent written and verbal communication skills. • Strong attention to detail and commitment to quality. • Ability to build effective relationships with stakeholders across different teams and levels. • Experience working with Microsoft Word, PowerPoint and Excel in a professional environment. • Ability to work independently while managing own workload and priorities. Advantageous: • Experience within professional services, consulting, accounting, legal, engineering, technology or other B2B organisations. • Experience supporting formal tender responses, RFPs, RFIs, proposals or client presentations. • Familiarity with knowledge management and content management systems. • Experience working with international stakeholders or within a global professional services environment. Qualifications: • A relevant tertiary qualification in Business, Marketing, Communications, Commerce or a related discipline. Equivalent practical experience will also be considered. Professional Development and Firm Compliance: • Take ownership of personal development, actively seeking feedback and identifying opportunities to enhance performance, capability and leadership effectiveness. • Participate in relevant training, development programmes and knowledge sharing activities across BDO WAVE, BDO UK and the wider firm to support continuous learning and career growth. • Contribute to the development of team capability by sharing knowledge, coaching colleagues and supporting learning initiatives within the Bids and Proposals community. • Ensure compliance with all BDO policies, procedures, risk management requirements and quality standards, escalating issues where appropriate. • Demonstrate and promote BDO’s values, behaviours and commitment to delivering exceptional service in all interactions. Key Stakeholders: BDO UK and BDO WAVE (SA) Teams Leadership and Management: • Managing Director (BDO WAVE) • Director of Quality (BDO WAVE) • Sales and Marketing People Manager (BDO WAVE) • UK Bids and Proposals Director Bids and Proposals Community: • Bids and Proposals Leads and Teams • Senior Bids and Proposals Managers Business & Technical Stakeholders: • Lead Partners • Subject Matter Experts Marketing, Content and Knowledge Teams: • Design and Content Teams • Sales and Marketing Teams • Knowledge and Asset Management Teams