Assistant to Financial Director / Admin Assistant

Introduction

A leading organisation based in Umhlanga is looking to appoint an Assistant to the Finance Director, including managing the reception.   This is an excellent opportunity for someone who enjoys creating a welcoming environment while managing multiple responsibilities with professionalism and efficiency.   You will be working in a dynamic environment, where you will be part of a family.

This is a varied role for someone who enjoys keeping things organised, managing priorities and making sure the small details are taken care of. You should be comfortable working independently, using your initiative and dealing confidently with a range of people and responsibilities.   The ideal candidate will be articulate, well-presented, and confident in handling front-desk duties and various administrative tasks.

Duties & Responsibilities

1. Receptionist Duties

• Serve as the first point of contact and brand ambassador for the organisation, consistently delivering a warm, professional, and welcoming experience to all visitors, clients, and staff.

• Manage the reception area at all times, ensuring it is presentable, organised, and reflective of the company’s professional standards.

• Answer, screen, and direct all incoming telephone calls and queries promptly and professionally.

• Coordinate the receipt, distribution, and dispatch of incoming and outgoing mail, packages, and deliveries.  Including the booking of all couriers.

• Manage the office kitchen and pantry, including ordering groceries and consumables, maintaining stock levels.

2. General Office & Administrative Support

• Assistant to the Financial Director.

• Coordinate and support day-to-day office operations to maintain a professional, organised, and efficient working environment.

• Manage the procurement and inventory of office supplies, stationery, and equipment, ensuring adequate stock levels and cost-effective usage.

• Oversee meeting arrangements, ensuring rooms are set up, equipped, and ready for use at the appropriate time.

• Handle general correspondence, filing, and document management in accordance with company procedures and record-keeping requirements.

• Provide general admin support across departments, including management.

• Maintain schedules, records and filing systems

• Assist with research, projects and ad hoc assignments

• Handle confidential information professionally

3. Building & Office Management Support

• Act as the primary administrative liaison between the organisation and the current tenants in the building, facilitating communication and the resolution of facilities-related matters.

• Deal with any maintenance requests, repairs, and building-related issues to ensure timely resolution.

• Coordinate office access, parking allocations, and key management.

Desired Experience & Qualification

• Grade 12 (Matric)

• Minimum 2 years’ experience in a front-office or Personal Assistant

• Proficiency in Microsoft Office Suite

• Strong written and verbal communication skills

• Multitasking and time-management skills, with the ability to prioritize tasks

• High attention to detail and accuracy

• Professional attitude and appearance

• Ability to be resourceful and proactive when issues arise

• Excellent organizational skills

• Multitasking and time-management skills, with the ability to prioritize tasks

Package & Remuneration

Market related