Assistant Manager: Project Reporting

REQUIREMENTS

• An appropriate Bachelor's degree or Advanced Diploma at NQF Level 7 in Accounting or Management Accounting, as recognised by SAQA.
• A minimum of five years' experience in project accounting and infrastructure asset management.
• Practical experience in infrastructure asset accounting, including asset registers, work in progress, impairment assessments, estimated useful life reviews and general ledger reconciliations.

KEY PERFORMANCE AREAS AND MAIN TASKS, INCLUDING BUT NOT LIMITED TO

Review and verify the opening of a control file for each project on ACCPAC, including:

• Contractor files.
• Consultant files, including social development and environmental consultant files.
• Review contract documentation to confirm that all required documents are complete, accurate and properly filed.
• Review manual and electronic filing systems to confirm that project information is complete, updated and readily available.
• Review and verify payment control sheets for completeness and accuracy.
• Review payment certificates prepared for contractors, consultants and other parties involved in each project.
• Confirm that the relevant worksheets are attached to each invoice.
• Verify that payments have been processed correctly and that all supporting documents have been filed and updated.
• After each payment has been processed:
• Review updated project file information
• Confirm that all payment documentation has been filed
• Verify that outstanding project costs have been recorded
• Review final reconciliations for completeness and accuracy
• Review the closure of completed contract files and confirm that electronic and manual backups have been completed
• Confirm that consultant and contractor files have been closed for each completed project.
• Review monthly reports before submission to RAL management and the relevant treasury, including:
• Expenditure IRM reports
• Financial reports.
• Prepare and review reconciliations between the general ledger and relevant subledgers, including infrastructure assets, work in progress, retention, commitments and contributions by other entities. Investigate differences and process approved corrections.
• Prepare supporting schedules and working papers and address internal and external audit queries relating to project expenditure, contractor payments, infrastructure assets, work in progress, impairment, estimated useful lives and retention.
• Confirm that proof of payment is securely retained and readily available for review.
• Review expenditure requests received from the relevant departments
• Verify each expenditure request against the approved budget item
• Confirm that all required approvals have been obtained before expenditure is processed
• Report relevant financial, project and compliance matters to the manager
• Identify projects in conjunction with provincial departments
• Coordinate and review project reports and financial information
• Prepare, maintain and review the roads infrastructure asset register, including assets under construction, work in progress, completed projects and capitalised infrastructure assets, in accordance with applicable Standards of GRAP and approved accounting policies.
• Reconcile movements in the infrastructure asset register, including additions, transfers from work in progress, depreciation, impairment losses, impairment reversals, disposals and closing balances.
• Review bills of quantities, project scopes, payment certificates and supporting documentation to classify project expenditure as capital expenditure or repairs and maintenance in accordance with the applicable Standards of GRAP and approved accounting policies.
• Review visual condition assessment results and other relevant technical evidence to identify roads infrastructure assets requiring impairment assessment.
• Calculate and account for impairment losses or reversals on roads infrastructure assets in accordance with the applicable Standards of GRAP and approved impairment methodology.
• Review the estimated useful lives, residual values and depreciation methods of roads infrastructure assets using visual condition assessments, engineering information, maintenance history and other relevant evidence.
• Update and maintain the impairment and estimated useful life methodologies to reflect applicable Standards of GRAP, approved accounting policies, technical evidence and audit requirements.
• Determine retention amounts from payment certificates and contract terms, maintain the retention register, and verify the accuracy, completeness and timely release of retention balances.
• Perform any other relevant and reasonable review duties as required.

SKILLS AND COMPETENCIES

• Effective communication skills.
• Strong administrative skills.
• Attention to accuracy and detail.
• Effective interpersonal skills.
• Advanced excel.
• Advanced numerical and calculation skills.
• Knowledge of GRAP requirements applicable to property, plant and equipment, impairment of non-cash-generating assets and related financial statement disclosures.
• Ability to interpret bills of quantities, payment certificates, engineering reports and visual condition assessment results.
• Strong reconciliation, financial analysis, asset accounting and audit working-paper skills.