Assistant Director: People Management Records, Ref No. DOTP 59/2026 R1

Western Cape Department of the Premier · Western Cape

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nimum Requirements

An appropriate 3-year National Diploma/B-Degree equivalent or higher qualification; a minimum of 5 years relevant experience in records/ Information management within the Public Sector; a valid Code B or higher driving licence.
NB: People with disabilities that restrict driving abilities but who have reasonable access to transport may also apply.

Key Performance Areas

Responsible for the People Management HR Registry for all 11 Corporate Service Centre CSC client departments: Manage the safe-keeping, storage, retrieval and disposal of all people-management records for the CSC; Establish and maintain an electronic records management system. Management of the archiving/disposal processes. Management of the Document Control unit at the People Management Walk-in Centre.
Provide a Messenger/collections/courier service; Plan for and distribute the work allocated to the People Management Registry; review existing, or develop, new procedures for the People Management Registry. Conduct a Risk Analysis for the registry functions. Maintain the registry risk register.
Compile and maintain approved records classification system for paper-based and electronic records. Monitor and supervise the quantity and quality of outputs delivered by the registry.

Competencies

Knowledge and understanding of the following: Legislative and governance requirements related to records management, Provincial Archives and Records Service Act and National Archives and Records Service prescripts;Knowledge management principles and practices, retention scheduling and disposal authorisations; legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions;
Project management; operational management practices; Labour Relations legislation and regulations; performance management in general; policy development, and operational management, monitoring and review processes; modern systems of governance and administration; public service procedures, processes and systems.