Assistant Director: Human Resource Administration

REQUIREMENTS

• Applicants must be in possession of a Grade 12 Certificate plus National Diploma in Human Resource Management / Labour Relations/ Human Resource Development/ Public Administration / Public Management NQF Level 6 or related equivalate qualification.
• Minimum of 5 years' supervisory level experience in human resource management environment. PERSAL courses including Leave Administration, MMS and SMS packaged, Provisioning, Utilisation, Terminations and Service Conditions. A valid drivers' license. Knowledge and experience in pension administration.
• Job related knowledge: Employment Equity Act. Public Service Regulations. Public Service Act. Skills Development Act. Labour Relations. Act. Public Service Co-ordinating Bargaining Council PSCBC resolutions. Promotion of Access to Information Act PAIA. Promotion of Administration Justice Act PAJA. Public Finance Management Act.
• Job Related skills. Analytical thinking. Communication verbal and written. Computer literacy. Report writing. Problem solving.

DUTIES

• Implement and monitor human resource resources prescripts. Implement human resource management resolutions. Keep employees well informed on new developments of human resource prescripts. Monitor employee benefits and conditions of service. Oversee processing of service terminations timeously. Check and ensure correct / submission of pension forms including nomination forms. Keep and maintain database for submitted cases to Government Employees Pension fund GEPF. Follow-up on all outstanding pension claims with GEPF. Assist deceased employee's family to claim funeral benefit from GEPF. Identity, draw and keep annual list of all employees due for retirement. Make payment follow-ups and attend to pension queries. Provide feedback to pension beneficiaries. Recover all liabilities from pension proceeds. Coordinate / conduct service benefits workshop. Ensure compliance with the relevant prescripts when processing allowances. Ensure correct implementation of allowances on PERSAL e.g. housing, acting etc. Approve leave transactions and ensure that correct codes are used. Ensure that applications leave comply with policies and prescripts. Ensure submission of leave plans and adherence thereof. Verify correctness of incapacity applications and ensure timeous submission to the Health Risk Manager. Liaise with the Health Risk Manager regarding submitted incapacity applications. Implement decision. Verify over granted leave prior to service terminations of officials. Check and verify leave gratuity / discounting calculations and ensure correctness. Conduct workshop / induction on leave. Conduct leave audit. Facilitate and implement performance management, training and development. Check the database of Personal Development Plans PDPs. Consolidate provincial inputs of Workplace Skills Plan WSP which addresses skills requirements. Check compliance of submissions of employees requiring training. Coordinate provincial training and development activities. Consolidate training statistics. Approve Employee Performance Management and Development System EPMDS documents on PERSAL. Ensure that EPMS stats is updated and submitted. Arrange Moderating Committee MC meetings. Check and quality assure MC outcome letters. Compile memo for approval of performance rewards. Approve/authorise the implemented performance rewards. Register System Change Control SCC to correct service records of employees after pay progression. Do arrangements to process payments of employees who terminated service with the Department. Arrange meetings to discuss dissatisfaction cases. Monitor and implement recruitment and selection. Check funded and vacant post on PERSAL. Verify submissions and supporting documents for advertisement. Ensure that that employment equity targets are updated. Monitor adherence to recruitment and selection plans. Check minutes and proceedings after the shortlisting process. Check submission for selection of suitable candidates. Confirm security screening and qualifications screening results. Ensure that posts are filled within the prescribed period. Approve appointments, transfers, translation on PERSAL. Ensure that officials are correctly placed on PERSAL.