Assistant Director: Administration and Coordination

Requirements & Qualifications

• National Diploma NQF 6 in Public Administration or relevant qualification within the related field as recognised by SAQA. A minimum of three 3 years of experience in Administration or relevant field.

Duties

• Provide strategic planning and reporting support. Provide document management support preparation of documents packs, filing, recording. Provide administration support services. Coordinate branch meetings and do follow-up as well as management of all administrative issues.
• Ensure coordination, consolidation and implementation of actions emanating for the Executive Management meetings. Liaise with internal and external stakeholders. Provide support on the coordination of parliamentary questions and queries/referrals, as well as stakeholder engagements. Receive all Cabinet documents.
• Coordinate the processing of all logistical documentation in the Chief Financial Officer's office i.e travel request; S&T, cellphone claims, 3G. Provide budget, expenditure and procurement administration support. Assist in ensuring compliance in document management in the office of the Chief Financial Officer.
• Provide support in coordination and consolidation of the branch inputs into strategic, business plans, and Annual Performance Plans APPs. Provide support in the coordination and consolidation of monthly, quarterly, bi-annal and annual, oversight reports.

Candidate Profile

• All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate's suitability based on the post's technical and generic requirements and the other must be an integrity ethical conduct assessment.
• Knowledge of Strategic coordination/ planning; Business planning; Report/professional writing; Business process management. Knowledge of Risk management Audit procedures. Skills: Organising skills; Facilitation skills; Communication skills Verbal and Written.
• Computer literacy. Ability to communicate with ministries, senior management, officials and the public in a professional manner. Ability to work individually and in a team. Good interpersonal relations. Ability to work with difficult persons and to resolve conflict.
• Knowledge of Public Service and Departmental procedures and prescripts. Service orientated Self supervision, ability to protect the confidentiality of documents. A highly developed sense of honesty.