Asset Controller

KEY RESPONSIBILITIES

Fixed Asset Register Management and Data Integrity

• Maintains a complete, accurate and current fixed asset register for 4Racing, as per the approved and existing program
• Creates and maintains asset records for newly acquired qualifying assets
• Captures asset descriptions, categories, identification numbers, acquisition dates, values, locations, custodians, cost centres and other relevant information
• Ensures that assets are correctly classified and allocated
• Maintains supporting documentation for asset acquisitions
• Coordinates the assignment and recording of asset identification numbers
• Administers asset tagging and replacement of damaged, illegible / missing tags
• Maintains records of asset upgrades, replacements and significant modifications
• Processes approved asset transfers between departments, sites and cost centres

Asset Lifecycle, Movement and Disposal Control

• Administers asset movements, transfers, replacements and disposals throughout the as Ensures that approved asset movement documentation is completed and retained
• set lifecycle
• Maintains records of asset custodians and locations
• Coordinates the administrative process for asset relocations between sites
• Processes approved asset disposals, write-offs and retirements
• Verifies that required authorisations are obtained before disposal / write-off
• Maintains complete disposal documentation and audit trails
• Updates the asset register following disposal / retirement

Asset Verification, Accountability and Physical Control

• Develops and coordinates the annual physical asset verification programme
• Coordinates verification activities across racecourses, retail branches, agencies, head office and other operational sites
• Conducts periodic sample-based verification checks
• Verifies assets existence, identification, location, condition and assigned custodian
• Investigates discrepancies between physical assets and register records
• Investigates missing, damaged, untagged / incorrectly allocated assets
• Maintains formal records of verification results
• Tracks outstanding discrepancies through to resolution
• Escalates suspected losses, negligence, control failures / potential fraud through the appropriate channels

Asset Compliance, Risk, Insurance and Loss Control

• Maintains asset information required for insurance schedules
• Provides accurate information relating to asset acquisitions, transfers, losses and disposals
• Supports the administration of asset-related insurance claims
• Ensures that lost, stolen / damaged assets are reported through the

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