Admissions Officer
Rosebank International · Johannesburg, Gauteng
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- Admission Officer is accountable for the smooth functioning of the academic programs within the institute and involves a range of responsibilities related to the administration and logistical aspects of academic operations, inclusive of: Registration, Class scheduling, Recordkeeping, Student Support and Graduation.
Duties & Responsibilities
Student Registration and Admissions
- Plan and oversee of the Registration Process
- Ensure that contracts are complete and correct and all relevant sections signed
- Resolve all registration queries for fulltime and part time students
- Create and maintain all student files including part time
- Capture and register students on SAM
- Confirm that students meet the minimum requirements and are compliant to IIE Policies
- Manage international student applications from application to registration, e.g. study permits and South African Qualifications Authority SAQA certificates
- Liaise with National on all admission queries
- Complete contract Cancellations; De-Registrations; Course Changes; Refund Applications
- Liaise with the finance staff with the respect to all documentation in support of fee credits, cancellations, de-registrations, bursaries, sponsors of students account and transferring students
- Responsible for student Inter-campus transfers and all other transfers
- Process all in-coming and out-going transfers including academic records and finance credits, working closely with the relevant staff at the other campuses
- Contracts and student online registration documentation is accurate and captured on the system
- Students admitted meet admission requirements.
Module Registration
- Responsible for up-to-date, accurate maintenance and capturing of student data on the system
- Process all change of details and change of subject/modules' forms and associated confirmation letters
- Review report of all admitted students and conduct an admissions audit to check that all requirements are met, modules are registered, and lecturers are assigned and grouped correctly
- Registration report is reviewed and audited daily
Timetabling
- Assist with the timetabling of classes
- Capture timetables on CAMS and maintain the related timetable and lecturer information on CAMS
- Timetable is created and up to date at the start of the semester
- Changes are made timeously and distributed
Certification/ Graduation
- Implement the moderation process as per the assessment policy
- Check that all criteria are met before requesting certificates
- Request certificates for all short learning programmes and any other from national office
- Adhere to certification timelines
- Deal with any student queries and issues relating to graduation
- All details relating to the student is accurate and the list of students is complete
Minimum Requirements
Education Formal Qualification Required
Minimum
- NQF Level 7 Qualification in Business Administration / Logistics /Business / Administration or related
Required
- Administration experience: 3 - 5 Years
Advantageous
- Administration experience in an Educational Institution :1 Year
Key Competencies
- Ability to manage time effectively.
- Attention to detail.
- Customer service orientated.
- Ability to effectively cope with change.
- Deadline-orientated and can work well under pressure.
- Be able to work in a team environment.
- Effective communication skills