Administrator : Supply Chain Management

Specific duties

Perform supply chain management processes.

• Obtain quotations as specified in the policy.
• Place orders and generate purchase order numbers as required.
• Procure goods and services in line with the procurement policy
• Check goods received against orders and delivery notes as required.
• Receive and review invoices from suppliers against delivery note, PO before submitting to finance for payment.

Perform sourcing and acquisition function

• Maintain and update Purchase Requisition status report.
• Recommend suitable Suppliers for procuring goods/services.
• Select Suppliers based on prescribed criteria Description, Price, Lead times, etc..
• Send RFQ's to approved Suppliers.
• Receive and evaluate all quotations and make recommendations.
• Create, issue, modify and process Purchase Orders
• Place orders with Suppliers for goods and services required.
• Monitor Suppliers to assess and validate timeliness of delivery in accordance with purchase order and contractual requirements.
• Identify potentially overdue deliveries and report to the end-user.
• Contest and dispute late deliveries and if necessary, cancel orders and place new orders with alternative Suppliers.
• Communicate with end users on status of Purchase Orders and potential delays
• Conduct expediting activities where required, monitor and control supplier delivery and update the Supply Chain Management System.
• Coordinate returns of non-compliant goods to Suppliers Credit Notes, etc..
• Verify suppliers tax compliance status on CSD.

Coordinate supplier management

• Process new Supplier applications documentation and administration.
• Monitor and measure Supplier performance and make improvement recommendations.
• Develop specifications of new or alternative sources of supply by continually monitoring the market for new products or innovations.
• Negotiate trade terms and discount structures with local suppliers.

Perform procurement duties

• Receive and open tenders and capture in Tender register.
• Provide administrative support to the bidding committees.
• Update FoodBev SETA information on the website, NT e-portals, government tender bulletin.
• Publish tender adverts and awards on NT e-portal.

Records Management

• Maintain accurate control over all supply chain documents, ensuring proper version control, authorisation, and distribution.
• Ensure proper filing of all SCM documents.

General Administration

• Perform any additional administrative functions as and when directed by the supervisor.
• Retrieve, compile and submit documents for audit purposes.