Administrator: Research and Innovation (B5)
merSETA · Gauteng
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Start free — we apply for you →Key Responsibilities
The ideal candidate should be able to fulfil and perform the following key responsibilities:
- Prepare meeting logistics and documents such as attendance registers, travel arrangements, venue bookings, equipment, and documents within agreed-upon timeframes.
- Schedule meetings with Project Managers and merSETA Project facilitators to meet research objectives and uphold stakeholder relationships.
- Support the unit with procurement processes in line with the new system and policy.
- Load project linked learners on LMS as per set merSETA APP requirements.
- Upload necessary evidence for the loaded project linked learners as per the merSETA TIDs on TPIMS for M&E unit evaluation.
- Create and maintain a unit projects electronic filing system.
- Develop and maintain a tracking spreadsheet of what gets submitted to Finance and what was paid to keep track of payment records and proof of payments.
- Check accuracy of projects evidence provided against required audit standards.
- Prepare and process payment requisitions from all unit partners and service providers.
- Track and follow up on the payment process to ensure adherence to timelines.
- Distribute proof of payments to project managers once payment is complete.
- Effectively plan and execute ad hoc projects related to the unit.
Qualifications and Experience
- A 3-year Diploma NQF Level 6 in one of the following fields—or an equivalent NQF Level 6 Level qualification that matches a Diploma in these areas:
- Business Administration/Management
- Project Management
- Commerce
- Social Sciences
Skills Development/Training
- 1 year project administration experience in research, innovation or skills development projects in a SETA or public sector environment
Advantageous
- Bachelor's degree NQF Level 7 in one of the following fields —or an equivalent NQF Level 7 qualification that matches a Bachelor's degree in one of these areas:
- Business Administration/Management
- Project Management
- Commerce
- Social Sciences
Skills Development/Training
- More than 1 year's project administration experience in research, innovation or skills development projects in a SETA or public sector environment
Knowledge and Skills
- Attention to Detail Skills
- Collaboration skills
- Communication Skills
- Computer literacy with solid knowledge of MS Word, Excel, Outlook, and Database