Administrator: Parts Receiving
Motus Corporation · Pretoria, Gauteng
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Start free — we apply for you →Parts Incorporated Africa is searching for a motivated, enthusiastic GRV Clerk to join the team at the Pretoria branch. The purpose of this job is to perform specific tasks associated with capturing product and service-related invoices or purchase orders for respective branches.
Requirements
• Minimum Grade 12 qualification. • Relevant certificate/diploma would be advantageous. • 2 – 3 years administration experience • Accuracy and attention to detail • Aptitude for numbers • Well organized • Supplier orientated. • Effective communication techniques. • Ability to work under pressurized situations. • Maintain confidentiality with sensitive information. • Able to multitask. • Clear criminal record Key Performance Indicators includes, but are not limited to:
• Follow up on outstanding documents from suppliers. • Assist in resolving invoice queries with branch and suppliers. • Capture supplier invoices within given deadlines. • Check invoices to ensure they are VAT compliant according to the VAT act. • Compare the entered information with the source to identify errors and correct. • To manage supplier invoice queries are effectively and timeously resolve. • To ensure a smooth flow and retrieval of documentation. • Interact and communicate with creditors clerks to assist in with paying suppliers timeously. • Consistently check work for accuracy and completeness. Enquiries/ Correspondence/Assistance and General Support
- Provides support with respect to specific activities/ requirements associated with the functionality and performs specific procedures associated with payments, reconciliation and posting to payable transactional data.
- Attending to specific correspondence or telephonic supplier enquiries by communicating and providing information and documentation for related queries.
- Ensure the processing of invoices is completed accurately in accordance with laid down accounting procedures and practices.
- Adhering to audit requirements and contributing to internal self-audit processes.
Data capturing
- Capture IBT requests into branch
- Capture all invoices from local suppliers.
- Capture all buy out invoices.