Administrator: Parts Receiving

Job Description

• Parts Incorporated Africa is searching for a motivated, enthusiastic GRV Clerk to join the team at the Pretoria branch. The purpose of this job is to perform specific tasks associated with capturing product and service-related invoices or purchase orders for respective branches.

Requirements

• Minimum Grade 12 qualification.

• Relevant certificate/diploma would be advantageous.

• 2 – 3 years administration experience

• Accuracy and attention to detail

• Aptitude for numbers

• Well organized

• Supplier orientated.

• Effective communication techniques.

• Ability to work under pressurized situations.

• Maintain confidentiality with sensitive information.

• Able to multitask.

• Clear criminal record

Key Performance Indicators includes, but are not limited to

• Follow up on outstanding documents from suppliers.

• Assist in resolving invoice queries with branch and suppliers.

• Capture supplier invoices within given deadlines.

• Check invoices to ensure they are VAT compliant according to the VAT act.

• Compare the entered information with the source to identify errors and correct.

• To manage supplier invoice queries are effectively and timeously resolve.

• To ensure a smooth flow and retrieval of documentation.

• Interact and communicate with creditors clerks to assist in with paying suppliers timeously.

• Consistently check work for accuracy and completeness.

Enquiries/ Correspondence/Assistance and General Support

• Provides support with respect to specific activities/ requirements associated with the functionality and performs specific procedures associated with payments, reconciliation and posting to payable transactional data.

• Attending to specific correspondence or telephonic supplier enquiries by communicating and providing information and documentation for related queries.

• Ensure the processing of invoices is completed accurately in accordance with laid down accounting procedures and practices.

• Adhering to audit requirements and contributing to internal self-audit processes.

Data capturing

• Capture IBT requests into branch

• Capture all invoices from local suppliers.

• Capture all buy out invoices.

Closing Date 05 November 2026