Administrator- Orkney
SA Metal Group · North West
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- The company currently has a vacancy for a fast-paced and detail-orientated Administrator. The successful candidate will provide administrative support to the Health and Safety team situated at Orkney (Vaal Reefs).
The successful candidate will
- Maintain corporate profile, insurance, workers' compensation and safety documentation in an audit-ready form.
- Capture and update historical safety performance data.
- Maintain accurate employee profiles and records.
- Track expiry dates of certificates, licences, medicals and inductions and arrange renewals before expiry.
- Submit documentation for verification and follow up until approval.
- Prepare, format, correctly name and upload safety documentation to ComplyWorks .
- Manage document revisions, resubmissions and rejected documentation without creating duplicate entries.
- Upload daily/weekly medicals, inductions, HIRA documents, toolbox talk registers and site meeting records.
- Update tools, equipment, plans and machinery records.
- Onboard new employees by capturing CVs, certificates and relevant documentation.
- Allocate machinery and equipment to the correct site.
- Digitise information from paper and audio files into electronic databases.
- Compile and submit health and safety related reports to management and third parties
Qualifying Experience
- Grade 12 or equivalent
- Computer Literacy in MS Word, Excel, Outlook and PowerPoint
- 3 - 5 years' experience in a similar administrative role
- 3 - 5 years' experience in a production/mining/construction environment will be advantageous
- Experience with ComplyWorks / HRM systems will be advantageous
- Experience working with Health and Safety will be advantageous
Qualifying Attributes
- Excellent attention to detail and accuracy.
- Strong verbal and written communication skills.
- Excellent administrative and organisational skills.
- Good reporting skills.
- Strong time-management abilities.
- Ability to work independently and as part of a team.
- Ability to work effectively under pressure.
- High standards of execution and document control.