Administrator

About the Opportunity

• Our client is seeking a detail-oriented and organised Administrator to join their team on a contract basis. The successful candidate will play a key role in supporting daily business operations by providing efficient administrative support and ensuring the smooth coordination of office activities.
• This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working with multiple stakeholders.

Key Responsibilities

• Provide day-to-day administrative support to the team and management.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, format, and maintain reports, presentations, and correspondence.
• Maintain accurate electronic and physical filing systems.
• Capture, update, and maintain information across internal systems and databases.
• Coordinate meetings, including booking venues and preparing meeting packs.
• Manage incoming calls, emails, and general enquiries professionally.
• Assist with document management and record keeping.
• Process administrative documentation, purchase orders, invoices, and expense claims where required.
• Liaise with internal teams, clients, and external service providers.
• Monitor office supplies and coordinate orders when necessary.
• Support project teams with administrative tasks and reporting.
• Perform general office administration and other ad hoc duties as required.

Minimum Requirements

• Grade 12 Matric.
• A Diploma or Certificate in Business Administration or a related field will be advantageous.
• 2–3 years' experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite Word, Excel, Outlook, and PowerPoint.
• Experience working with document management systems, ERP, or CRM platforms is advantageous.
• Previous experience within a corporate environment will be beneficial.

Required Competencies

• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills and sound judgement.
• Professional, customer-focused approach.
• Ability to work independently and collaboratively within a team.
• High level of integrity and discretion when handling confidential information.
• Adaptable and able to perform effectively in a fast-paced environment.

Preferred Attributes

• Proactive and self-motivated.
• Strong interpersonal and stakeholder management skills.
• Reliable, dependable, and able to take ownership of tasks.
• Flexible and willing to assist across various administrative functions.