Administrator: Fuel | Greendoor
DP World · Olifantsfontein, Gauteng
Stop applying one at a time.
JobAlertsZA auto-applies to South African jobs like this one for you, overnight. Upload your CV once — we do the applying.
Start free — we apply for you →Job Context
The role is responsible for monitoring, recording, and finalizing the movement of northbound (NB) and south bound (SB) vehicles. This includes managing trip documentation, coordinating with drivers, tracking vehicle activity, and handling fuel usage records through FMS. The role supports operational efficiency through accurate reporting and daily administrative support.
Key Performance Areas
Track NB and SB vehicle arrivals at the yard and update records accordingly.
File completed trip sheets and DIP slips accurately.
Monitor WhatsApp communication groups and respond to vehicle or driver updates.
Compare internal trip records and reports to ensure consistency and resolve discrepancies.
Create fuel orders on the FMS system for outbound trips.
Generate and print fuel trip logs, send to Fleet Controllers.
Perform daily administrative tasks including document filing, printing, data entry, and record updates.
Assist the operations and planning teams with ad hoc requests.
Maintain orderly digital and physical files for audits or operational use.
Support communication with drivers and departments to ensure fuel-related compliance
Maintain accurate digital and physical records for auditing and operational tracking.
Qualification required
- Grade 12
Skills and experience required
- 1- 2 years in an admin , fleet or fuel management
- Intermediate knowledge of fuel management processes and systems
- Intermediate understanding of trip documentation and reconciliation
- Proficient data entry and record-keeping skills
- Proficient use of Microsoft Office (Excel, Word) and FMS systems
- Understanding of compliance requirements for fuel and transport operations