Administrator: Accounts Payables | Greendoor

Job Context

Responsible for ensuring the accurate, timely, and efficient processing of supplier invoices, reconciliations, payment activities, and related administrative tasks within the Accounts Payables function. The role supports financial accuracy, compliance, and smooth end-to-end PtP (Procure-to-Pay) operations, including the management of diesel accounts, subcontractor queries, and invoice validations.

Key Performance Areas

Accounts Payable Processing

• Review, verify, and process supplier invoices, GRNs, and supporting documentation.

• Match purchase orders with invoices and ensure proper authorisation.

• Process payment runs in line with payment terms.

• Reconcile vendor statements and resolve discrepancies.

Documentation and Compliance

• Ensure compliance with VAT regulations and proper document retention.

• Maintain up-to-date supplier files and documentation for audits.

• Assist in resolving invoice or payment-related queries from suppliers and internal departments.

• Support monthly and year-end closing processes.

Support and Administration

• Provide customer service to internal stakeholders and suppliers.

• Assist with data capturing, filing, and report generation.

• Collaborate with the Finance team on improving payment processes and internal controls.

• Support ongoing finance projects and operational tasks.

• Additional Operational Support

• Assist with periodic stock counts across company sites.

• Provide administrative support to the PPE tagging and tracking project, including capturing, labeling, and system updates.

Qualification required

• Diploma in Accounting, Finance, or related field (NQF Level 6).

Skills and Experience required

• Up to 3 years’ experience in Accounts Payables or similar finance environment.

• 2–3 years’ experience in an accounts payable or similar finance role.