Administrative Secretary
PureGroup - Tilbury Fort Investments (Pty) Ltd · Durban, KwaZulu-Natal
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Start free — we apply for you →Job Purpose To provide general administrative support to the group head office, ensuring that documents, correspondence, filing systems and daily office activities are managed accurately and efficiently. Key Responsibilities 1. General Office Administration
• Perform daily administrative duties to support the smooth running of the head office. • Receive, sort and distribute incoming correspondence. • Prepare, type and format letters, notices, reports and other documents. 2. Emails and Correspondence
• Monitor and manage the general company email inbox. • Respond to routine enquiries or forward emails to the appropriate person. • Distribute correspondence to relevant employees and departments. • Ensure that important emails and requests are followed up. 3. Filing and Record-Keeping
• Maintain organised electronic and physical filing systems. • File company documents, correspondence, forms and records. • Ensure documents are stored correctly and can be retrieved when required. • Maintain confidentiality when handling company information. 4. Document Control and Follow-ups
• Assist with preparing and circulating internal notices and company communications. • Keep administrative registers and spreadsheets updated. • Follow up on outstanding documents and information requested by management. • Assist with scanning, printing, photocopying and document distribution. 5. General Support
- Provide administrative assistance to management and other head office departments when required.
- Assist with meeting arrangements and the preparation of meeting documents.
- Perform other reasonable administrative duties assigned by management.