Administrative Officer Reference number SDTM1389-3-2026

Job purpose

• To ensure that administrative duties within the subsection are done effectively and that all the financial records are up to date

Appointment requirements

• Grade 12
• At least six months' relevant experience in an administration environment
• Computer literacy
• Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost

Personal attributes and/or competencies

• Being ethical; good communication skills; good general administrative skills; good interpersonal relations; ability to be a good team member; ability to pay attention to detail; ability to be professional; ability to work independently at a strategic level; integrity; ability to work under pressure; flexibility; ability to meet given deadlines; exceptional and dynamic creativity to improve the functioning of the section; organising and coordination skills

Primary functions

• Communication and coordination
• Organising meetings and communicating with stakeholders
• Preparing quotations and handling invoices for the services rendered
• Handling orders and requisitions, and facilitating the delivery of stock items
• Scheduling appointments, events and meetings and as well as taking minutes
• Facilitating contractors' machinery and equipment
• Managing registers, vehicle logbooks and employee time sheets
• Managing time sheets and leave applications
• Recording assets and updating the list monthly
• Organising the occupational health and safety file and maintaining it monthly
• Preparing administrative and statistical reports by analysing data and identifying trends
• Creating building maintenance job orders and submitting them to relevant service providers
• Controlling the depot fleet register and updating it weekly
• Ordering plant materials, irrigation supplies and other consumable stock items
• Receiving customer complaints and issuing job orders to the line managers