Administrative Officer

Core purpose of position

• To complete the Distribution Center's administrative processes completely, accurately and within set cut-off times, and to provide reliable document and system support to the operations team.

Minimum Requirements

• Grade 12 with Accounting or a related administrative subject; an appropriate administrative qualification is a recommendation;
• At least 2–3 years of relevant administrative experience, preferably in logistics, distribution, inventory, or creditors/receivables;
• Strong computer skills, especially in Microsoft Excel and an AS400 or inventory system;
• Good Afrikaans and English communication skills.

Skills

• Strong organizational, communication, and problem-solving abilities;
• Accuracy, accountability, and the ability to perform under operational pressure;
• Service-oriented mindset and good cooperation with internal role players.

Responsibilities

• Ensure timely, complete and accurate completion of all Distribution Centre administration;
• Keep time schedules, attendance, leave, overtime, and shift records up to date and submit them on time;
• Process and check GOBs within the appropriate cut-off times and follow up on outstanding documentation;
• Compile and file shipping documents, freight statements, delivery documents, and other logistical records;
• Handle invoicing and ensure that transactions are processed against the correct documentation and inventory movements;
• Fully and accurately record claims, returns, shortages, and damaged inventory and maintain a follow-up register;
• Reconcile documents and system transactions; identify and escalate anomalies without delay;
• Provide administrative support to the manager, assistant manager, drivers, and relevant departments;
• Preserve records in accordance with OVK's procedures, audit requirements and applicable legislation.