Administrative Officer

REQUIREMENTS

• Applicants must be in possession of a Grade 12 Certificate and National Diploma in Public Administration / Public Management / Business Administration / Business Management. Minimum of 1 year experience in administration environment.
• Job related knowledge: Public Service Regulation, Financial procedures, Treasury Regulations, Basic Accounting System BAS and Logistical Information System LOGIS.
• Job related skills: Computer literacy, interpersonal skills, organising and planning skills, communication skills written and verbal, analytical skills, problem solving skills and financial management skills.

DUTIES

• Render financial management services. Facilitate, plan, oversee, drive the timely and accurate preparation of the annual budget in line with Public Finance Management Act PFMA, Treasury Regulations Strategic priorities weekly / monthly / quarterly.
• Compile Demand Management Plan DMP, Medium Term Expenditure Framework MTEF, Adjustment Estimates AE and Estimated National Expenditure ENE. Oversee effective, efficient and economical utilisation of funds. Document and communicate procedures for accessing and shifting of funds.
• Coordinate budgeting, audit and financial functions. Administer Subsistence and Travel claims and other related expenditure. Administer the procurement of goods and services. Compile and maintain the Demand Management Plan. Facilitate supply chain management services.
• Facilitate monthly, quarterly and annual reporting on supply chain management related matters. Control over safekeeping, utilisation and maintenance of all assets. Ensure proper administration of sourcing and evaluation of quotations. Capture goods and services on the system LOGIS, etc.
• Handle queries from internal and external clients relating to supply chain matters. Render general office support services. Supervise, motivate and develop staff through individual performance agreements. Provide assistance in the development and / or review of the operational plan. Compile various submissions / memoranda and responses. Attend to queries from Internal Audit. Administer leave forms / attend to queries.
• Make travel / conference bookings and confirmations. Provide secretariat services. Provide records keeping. Administer assets. Maintain asset register. Liaise with asset unit during asset verification. Manage outgoing and on-going assets. Allocate equipment to officials.