Administrative Officer (3 Months Contact)

We seeking to appoint an enthusiastic, competent and highly motivated individual to provide effective and efficient administrative and logistics support to the Divisions/ or Senior Managers within the Office of the Chief Executive Officer

Duties & Responsibilities

• Provide effective and efficient administrative support Divisions/ or Senior Managers within the Office of the Chief Executive Officer
• Maintain efficient statutory record management and retrieval
• Provide procurement and compliance support
• Organize and maintain office diaries
• Coordinate travel arrangements and logistics for officials and Board members
• Prepare manual board packs, quality check and circulate them timeously
• Manage incoming correspondence and communication with internal and external stakeholders
• Provide all other administrative-related support services within the office of the CEO

Desired Experience & Qualification

Qualifications and Experience

• National Diploma in Office Management and Technology/Public Administration or equivalent qualification at NQF level 6 with 4 years of work experience in the relevant field
• Degree in Office Management and Technology/Public Administration at NQF level 7 with 2 years of
• work experience in the relevant field.
• A postgraduate qualification in Office Management and Technology/Public Administration with NQF level 8 and experience within the public sector and working in the statutory, compliance environment and board matters would be an added advantage.

Competencies

• Attention to details
• Excellent business writing skills
• Comprehensive knowledge and understanding of office administration/management principles
• Corporate governance and practices at high-level
• Extensive experience and understanding of legislation, procedures, processes, and systems related to office administration
• Experience in financial administration and supply chain management processes
• Knowledge and experience in the implementation of policies, practices, systems, Standard
• Operating Procedures
• Advanced planning, organizing, and problem-solving skills
• Ability to work under pressure without compromising quality, cost, and
• safety conscious
• Excellent communication skills (both verbal and written)
• Proven ability to handle, maintain, and keep highly confidentiality and sensitive matters, sound interpersonal relations, a self-starter, experience working with a diverse range of internal and external stakeholders at different levels
• Excellent computer literacy and experience in the application of software tools including advanced Computer literacy skills in Microsoft Office (Ms Word, PowerPoint, Excel, Internet and Outlook).
• A valid driver’s licence.