Administrative Assistant

Reference: CPT001233-SM-1

Administrative Assistant (Membership & Events) – Table View, Cape Town – Hybrid – 3-Month Contract (Opportunity for extension up to 12 months, subject to performance and business requirements.) Duties & Responsibilities

Requirements

• Grade 12.

• Experience in administration, membership management, event coordination, or a similar role.

• Strong organisational and time management skills.

• High level of accuracy and attention to detail.

• Excellent written and verbal communication skills, including the ability to prepare basic reports.

• Ability to communicate professionally with members, stakeholders, suppliers, and service providers.

• Ability to manage multiple tasks and prioritise effectively.

• Proficient in Microsoft Office (particularly Word) and Google Workspace (Gmail, Google Drive, and Google Calendar).

• Basic financial administration skills, including preparing invoices and reconciliations.

• Experience with membership management systems, event registration platforms, and database management systems will be advantageous.

• Experience using Canva or similar graphic design software will be advantageous.

• Basic knowledge of LinkedIn and other social media platforms will be advantageous.

• Ability to work independently, take initiative, and perform effectively within a small team environment.

• Must be willing to attend regular in-person meetings with the General Manager and other organisational activities as required.

• Applicants should preferably reside in or around Table View, Bloubergstrand, Melkbosstrand, Milnerton or surrounding areas.

• Own reliable transport.

Responsibilities

• Provide administrative and operational support to the General Manager.

• Respond to membership enquiries and assist with membership applications, renewals, and onboarding.

• Maintain accurate membership records and databases.

• Coordinate the administrative aspects of events, including registrations, attendee communications, website updates, and event platform management.

• Assist with newsletters, email communications, promotional materials, and social media content.

• Schedule Board and Committee meetings, prepare meeting documentation, attend online meetings, take minutes, and distribute meeting minutes and action lists.

• Maintain accurate organisational records and ensure documentation is appropriately filed within Google Drive.

• Coordinate bookings, obtain quotations, and liaise with suppliers.

• Assist with financial administration, including preparing invoices, event reconciliations, and following up on outstanding invoices and membership renewals.

• Provide general administrative support and assist with additional duties as required.

To Apply: Submit detailed CV, Matric certificate, a recent head-and-shoulders photograph and contactable references. Should you not receive a response within two weeks of applying, please consider your application unsuccessful. Package & Remuneration

R15k - R15k - Monthly