Administrative Assistant to the Training Manager

Introduction

We are seeking a proactive and detail-oriented Administrative Assistant to provide dedicated support to the Training Manager. This role focuses on managing the Training Manager's schedule, documentation, and compliance-related administration, with a strong understanding of Skills Development, Employment Equity, and BBBEE requirements. The ideal candidate is organized, discreet, and able to manage multiple priorities directly on behalf of the Training Manager.

Duties & Responsibilities

• Manage the Training Manager's diary, schedule meetings, and coordinate appointments.

• Screen and handle calls, emails, and correspondence on behalf of the Training Manager

• Prepare, format, and proofread reports, presentations, and correspondence for the Training Manager.

• Maintain and organize the Training Manager's filing systems (physical and electronic, including SharePoint)

• Assist the Training Manager with Employment Equity reporting (EEA2/EEA4) preparation and submission.

• Support the Training Manager with Skills Development Plan (WSP) and Annual Training Report (ATR) compilation and SETA submissions.

• Help maintain records and documentation required for BBBEE verification/audits under the Training Manager's oversight.

• Track compliance deadlines related to EE, Skills Development, and BBBEE scorecards, and flag these to the Training Manager

• Liaise with SETAs, training providers, and internal stakeholders on the Training Manager's behalf.

• Assist with tracking training budgets, invoices, and learner/attendance records.

• Maintain and update SharePoint sites/document libraries used for training and compliance records.

• Provide general administrative support to enable the Training Manager to focus on strategic responsibilities.

Desired Experience & Qualification

• Matric certificate (Grade 12) required; a diploma/certificate in Office Administration, Human Resources, or related field is advantageous

• 2–5 years of proven experience in an administrative or personal assistant role, ideally supporting a manager directly

• Working knowledge of Employment Equity Act requirements and reporting (EEA2/EEA4)

• Understanding of Skills Development Act processes (WSP/ATR submissions, SETA processes)

• Familiarity with BBBEE codes of good practice and scorecard requirements

• Working knowledge of SharePoint (document libraries, permissions, basic site navigation/maintenance)

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Strong written and verbal communication skills

• Excellent organizational and time-management abilities

• High attention to detail and accuracy

• Ability to handle confidential information with discretion

• Strong interpersonal skills and a professional, supportive demeanor

• Ability to work independently, anticipate needs, and manage competing priorities

• Valid driver's license and own transport (if applicable to the role)

Desirable Skills

• Prior experience supporting a Training Manager, HR Manager, or Skills Development Facilitator

• Experience with Power Automate or similar workflow/document management tools

• Basic bookkeeping or accounting knowledge