Administrative Assistant: Science Networ

Introduction

The NRF is a well-established organisation that is highly networked within the knowledge system, nationally and internationally. It is the principal organisation responsible for promoting the national research enterprise and is the primary public funder of postgraduate students and researchers and provider of research infrastructure in the country. It has well-developed, best-practice research evaluation and support systems.

Position: Administrative Assistant: Science Networ Business Unit: Research Advancement Location: Pretoria, Gauteng

Position Details

Position Summary: Position Overview: We are currently seeking a dynamic and motivated individual to join our International Grants and Partnerships unit as an Administrative Officer (AA): Science Networks. As an AA you will play a crucial role in supporting the smooth operation of the programme and facilitating its success.

Key Responsibilities

• Providing general administrative support such as answering calls, responding to emails, and managing calendars
• Organizing and scheduling meetings, conferences, and travel arrangements for the team
• Maintaining office supplies
• Maintaining grant files and records, ensuring compliance with grant requirements
• Work with relevant sections to track grant deadlines and milestones
• Assisting in the management of partnerships with other organizations or institutions
• Coordinating meetings, calls, and events related to partnerships
• Maintaining contact lists and databases of partner organizations
• Assisting in the management of databases related to grants, partnerships, and other relevant information
• Compiling and organizing data for reporting purposes
• Coordinating internal and external communications related to Science Networks and Research Links
• Assisting in ensuring compliance with finance policies and reporting requirements

Requirements

Minimum Qualification: Diploma / Advanced Certificate / NQF 6

Minimum Experience: 3-5 years

• Post Matric Qualification
• Degree added advantage
• Proven administrative experience, ideally within a research or academic environment

Experience

• Grants management: proficiency in managing grant cycles, processing applications, adhering to funding regulations
• Managing international collaborations
• Networking and relationship building
• Communication and diplomacy
• Understanding the South African government's research priorities
• Passion for science and its impact
• Strategic thinking
• Organizational and time management
• Adaptability and flexibility
• Stakeholder Management
• Diplomacy skills
• Good interpersonal skills
• Presentation capabilities
• Problem solving
• Computer proficiency with the MS Office suite

Knowledge, Skills and Abilities

• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills, with the ability to effectively interact with researchers, funders, and other stakeholders
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint
• Ability to work independently and as part of a team
• Excellent time management and organisational skills

How to Apply

Closing Date: Thursday, 03 Sep 2026

The NRF website provides more details on the initiatives and activities. Applicants should submit a comprehensive CV by registering and apply online through the NRF Recruitment and Selection Portal. Applications should be accompanied by a letter of motivation indicating the applicant's suitability for the position. The names and contact details of at least three referees should be provided. Contact Information

Recruitment Support: peopleandculture@nrf.ac.za