Administrative Assistant

Reference: DBN000122-Melo-1

A client leading in the Wholesale & Retail sector is seeking for an experienced and reliable Assistant/Admin professional to join their team in PMB. The main role provides comprehensive administrative support and assists with the effective management of municipal queries, property administration, tenant-related matters and general office coordination. Duties & Responsibilities

Key Responsibilities

Municipal Administration

• Handle and follow up on municipal-related queries, including rates, electricity, applications, disputes, objections and meter readings.

• Liaise with relevant parties regarding municipal accounts and outstanding matters.

• Maintain accurate records and ensure all municipal issues are tracked and resolved efficiently.

Property and Tenant Administration

• Assist with tenant administration, including tenant vetting and maintaining tenant records.

• Monitor rental payments and ensure rental accounts remain up to date.

• Follow up on outstanding rental payments and assist with eviction processes when required.

• Provide administrative support relating to property repairs and maintenance.

• Oversee repair requests and ensure issues are reported, monitored and resolved timeously.

Office Administration

• Schedule and manage appointments, meetings and reservations.

• Prepare and maintain meeting minutes and ensure accurate record keeping.

• Perform general administrative duties, including filing, reporting, data capturing, and document management.

• Provide support to management and ensure daily administrative operations run smoothly.

• Work independently while prioritising tasks and meeting deadlines.

Minimum Requirements

• Minimum of 2 years’ experience in an administrative or assistant role.

• Fluent in English and isiZulu.

• Valid driver’s licence.

• Strong administrative and organisational skills.

• Ability to work under pressure and manage multiple tasks effectively.

• Excellent time management skills.

• Ability to work independently with minimal supervision.

• Strong communication and interpersonal skills.

• Computer literate with proficiency in Microsoft Office applications.

Additional Advantageous Skills

• Experience in property administration, municipal processes, rentals, or tenant management will be advantageous.

• Knowledge of Microsoft Office and general computer systems.

• Strong attention to detail and problem-solving abilities.

Key Competencies

• Administration and coordination skills.

• Accuracy and attention to detail.

• Professional communication skills.

• Ability to prioritise and manage deadlines.

• Confidentiality and reliability.

• Customer service orientation.

• Initiative and ability to work independently.