Administrative Assistant - Investment Management

The Opportunity

An  established boutique, independently owned investment management firm in Johannesburg is looking for an experienced Administrative Assistant to support its investment team with broker instruction processing and segregated mandate portfolio administration.

In This Role

• Turn the investment team's trading decisions and clients' own instructions (for example a withdrawal or a dividend tax query) into accurate instructions to the appointed broker

• Track instructions through to execution and settlement on the JSE, following up on queries or discrepancies with the broker

• Manage the opening, updating and closing of client accounts in coordination with brokers and custodians

• Facilitate new client onboarding, including KYC and FICA compliance documentation

• Maintain and update client portfolio records in line with segregated mandate requirements

• Process client withdrawals and deposits, ensuring proportional portfolio adjustments

• Track dividends, distributions and corporate actions and resolve related client queries

• Attend compliance meetings and prepare periodic portfolio performance and compliance reports

• Provide day-to-day client liaison, and support the wider investment team, independently prioritising requests across a small team

What We Are Looking For

• 4-5+ years' administrative experience gained at a stockbroker, a boutique or private-client investment/wealth manager, or another business handling broker/JSE-facing back-office administration

• Direct experience with broker/JSE-facing back-office administration: trade instruction, settlement tracking and portfolio or account administration. Segregated mandate experience specifically is preferred but not required

• Diploma or degree in Business Administration or a related field, or equivalent hands-on experience in broker/JSE-facing back-office administration in its place

• Familiarity with how broker instructions are processed and settled on the JSE (for example via the BDA — Broker Dealing Account — system)

• Understanding of investment and portfolio management processes

• Proficiency in MS Office (Excel, Word, PowerPoint)

• Excellent organisational skills and attention to detail

• Comfortable operating independently in a small, established, sophisticated team, prioritising across multiple stakeholders

• Familiarity with South African regulatory requirements (FICA, FAIS) advantageous

On Offer

R 30 000 - R40,000 Cost to Company per month, excluding annual incentive bonus, negotiable depending on candidate skills and experience

Next Steps

Click "Apply Now" to submit your CV. Every application is read against the brief, and if your experience is a match I will call you.

I am not able to reply to everyone individually, so if you have not heard from me within 30 days, please take it that your application has not gone further this time.

Thank you for your interest.