Administrative Assistant III: Transportation (P11) (Facilities Management Division: Department of Logistics) (Re-advert)

University of Johannesburg · Soweto, Gauteng

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Job Description

To administer and oversee the Central Vehicle Fleet office at the Soweto Campus.

Administer and oversee the fleet operations:
Attend to client requests and bookings on time, via e-mail, phone calls and walk-ins.
Ensure that all vehicles are in good operating order by performing regular inspection.
Ensure that vehicles are correctly licenced, serviced, cleaned, and fuelled and ready for use.
Ensure proper and accurate recordkeeping of all vehicle documentation and bookings received and completed.
Regular updating of vehicle asset register, i.e., replaced, stolen, hi-jacked, written off due to accident.
Submission of reports on overtime, data for monthly reports, annual reports, audit reports.
Maintain basic health, safety, and environmental measures in the workplace.

Ensure that the fleet is properly licensed and adhering to Policies, Road Traffic Act and RTIA.
Must ensure that the drivers have valid driver's license, PDP, passport.
Ensuring that roadworthy certificates are renewed in time.

To ensure pre, planned and post maintenance is adhered to.
Ensure that pre- and post-vehicle inspections is performed according to procedures and Annexure C of transport booking.

Minimum requirements

A 3-year Diploma NQF 6 in Transport, Logistics, Operations Management or Supply Chain Management.
Three 3 to five 5 years of job-related experience in a Transport or Logistics environment.
A Code 8 valid driver's license.
Must be computer literate in MS Office and Visio.
Knowledge of various vehicle types, sizes, and handling.
Knowledge of quality inspections on vehicle.
Knowledge of cross-border processes, rules, and regulations.
Knowledge of Transport and Logistics Environment Administration.
Knowledge in Archibus or other Fleet Management System.
Knowledge of data recording and analysis reporting.

Excellent written, verbal, listening and interpersonal communication skills.
Knowledge of good customer service.
Computer skills with Outlook, MS Word, and Excel.
Ability to work under pressure towards a deadline.
Working cooperatively in a teamwork environment.
Ability to priorities workload and to work under pressure without supervision
Must be willing to work after hours and weekends.
When required, it will be expected to assist with driving clients around after hours and over weekends and UJ or Public Holidays.

Deadline:11th September,2026