Administrative Assistant

Introduction

Access Pharma is seeking a motivated, organised, and detail-oriented Administrative Assistant with at least one year of relevant experience.

The successful candidate will provide administrative support to management and staff, coordinate travel and events, manage quotations, costs, orders, and documentation, and assist with the smooth running of daily operations.

Duties & Responsibilities

• General office administration, filing, data capturing, and recordkeeping.

• Managing emails, telephone enquiries, and professional correspondence.

• Preparing quotations, invoices, purchase orders, and payment documentation.

• Capturing and tracking costs, invoices, receipts, and reimbursements.

• Arranging flights, accommodation, car hire, and travel itineraries.

• Obtaining and comparing supplier quotations.

• Coordinating meetings, conferences, training sessions, and company events.

• Liaising with customers, suppliers, healthcare professionals, and staff.

• Following up on outstanding orders, payments, approvals, and documentation.

• Maintaining customer lists, reports, registers, and administrative spreadsheets.

• Assisting with basic debtors, creditors, inventory, and employee administration.

• Supporting management and staff with additional administrative duties as required.

• Handling confidential information responsibly.

Desired Experience & Qualification

• Matric/Grade 12 is compulsory.

• Minimum two years of administrative experience.

• Computer literate in Microsoft Excel, Word, Outlook, and PowerPoint.

• Experience with quotations, invoices, purchase orders, travel bookings, and cost administration.

• Strong organisational, communication, and time-management skills.

• Excellent attention to detail and numerical accuracy.

• Ability to manage multiple tasks and work under pressure.

• Experience in the pharmaceutical, healthcare, sales, or distribution industry will be advantageous.

• Tertiary education aligned to administration will be advantageous.

Package & Remuneration

• Market‑related salary.

Interested?

A cover letter, detailed CV, and copies of qualification/certificate(s) should be submitted.

NOTES

• We do not have capacity to respond to all applications and therefore our communications are limited to shortlisted candidates only. Should you not hear back from us within 6 weeks, please consider your application as unsuccessful.

• The preferred candidate(s) may be subject to a competency assessment and credential checks.

Access Pharma is an equal opportunity employer and all appointments will be made in line with Access Pharma’s employment equity plan and talent requirements.