Administration Officer

Reference: JHB012687-MT-1

ADMINISTRATION OFFICER 6 month contract Salary: R40 to R50K per month Location: Cape Town, Western Cape

A leading national research facility in accelerator-based science is seeking to appoint a dynamic and detail-oriented Administration Officer to support the operations of its Nuclear Medicine Department. This is an exciting opportunity to join a high-performance scientific environment that advances cutting-edge research, contributes to healthcare and environmental solutions, and plays a key role in national and international scientific collaboration.

Purpose of the Role

To provide comprehensive administrative and logistical support to ensure the efficient day-to-day operations of the Nuclear Medicine Department. Duties & Responsibilities

Key Responsibilities

• National and international client liaison

• Processing bill of material journals, sales order capturing, delivery notes, and debtors management

• Coordinating and monitoring national logistics operations to ensure accurate and timely deliveries

• Preparing shipping documentation for local and national radiopharmaceutical orders

• Liaising with freight forwarders and drivers to ensure on-time delivery

• Tracking and resolving delivery-related issues through effective stakeholder communication

• Document control of production-related documentation

• General office administration including:

• Records and database management

• Diary management

• Travel arrangements

• Meeting coordination and support

• Preparing itineraries for management

• Ordering and managing departmental stationery and technical requirements

• Preparation of reconciliation reports

• Supporting Quality Management System documentation control

• Drafting and distributing correspondence (agendas, minutes, reports)

Minimum Requirements

Qualifications

• Matric / Grade 12 (essential)

• National Diploma (NQF 6) in Office Administration or related field (advantageous)

Experience

• 2–3 years’ relevant administrative experience

• Experience in a pharmaceutical or production environment (advantageous)

• Proven logistics experience with a track record of improving efficiency

• Experience preparing reconciliation reports

• Exposure to Quality Management Systems documentation

• Experience arranging meetings and corporate functions

• National and international client liaison experience

Knowledge & Skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint)

• Experience managing databases and using accounting software

• Familiarity with travel management platforms

• Production schedule maintenance

• Filing systems and document control

• Procurement and supplier order placement

• Local and international sales dispatching and financial administration

• Strong organisational skills with attention to detail

• Excellent communication and problem-solving abilities

What’s on Offer

• A challenging and stimulating work environment

• Competitive remuneration aligned with qualifications and experience

• Opportunity to contribute to impactful scientific and healthcare initiatives

• Employment equity-aligned recruitment process