Administration Officer (Logistics - Pharmaceutical/Medical)
MECS Pty Ltd · Cape Town, Western Cape
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Start free — we apply for you →- A leading national research facility in accelerator-based science is seeking to appoint a dynamic and detail-oriented Administration Officer to support the operations of its Nuclear Medicine Department.
- This is an exciting opportunity to join a high-performance scientific environment that advances cutting-edge research, contributes to healthcare and environmental solutions, and plays a key role in national and international scientific collaboration.
Purpose of the Role
- To provide comprehensive administrative and logistical support to ensure the efficient day-to-day operations of the Nuclear Medicine Department.
Key Responsibilities National and international client liaison
- Processing bill of material journals, sales order capturing, delivery notes, and debtors management
- Coordinating and monitoring national logistics operations to ensure accurate and timely deliveries
- Preparing shipping documentation for local and national radiopharmaceutical orders
- Liaising with freight forwarders and drivers to ensure on-time delivery
- Tracking and resolving delivery-related issues through effective stakeholder communication
- Document control of production-related documentation
- General office administration including:
- Records and database management
- Diary management
- Travel arrangements
- Meeting coordination and support
- Preparing itineraries for management
- Ordering and managing departmental stationery and technical requirements
- Preparation of reconciliation reports
- Supporting Quality Management System documentation control
- Drafting and distributing correspondence agendas, minutes, reports
Minimum Requirements
Qualifications
- Matric / Grade 12 essential
- National N Diploma NQF 6 in Office Administration or related field - with 18 months in-service training
Experience
- 2–3 years' relevant administrative experience
- Experience in a pharmaceutical or production environment advantageous
- Proven logistics experience with a track record of improving efficiency
- Experience preparing reconciliation reports
- Exposure to Quality Management Systems documentation
- Experience arranging meetings and corporate functions
- National and international client liaison experience
Knowledge & Skills
- Proficiency in Microsoft Office Excel, Word, PowerPoint
- Experience managing databases and using accounting software
- Familiarity with travel management platforms
- Production schedule maintenance
- Filing systems and document control
- Procurement and supplier order placement
- Local and international sales dispatching and financial administration
- Strong organisational skills with attention to detail
- Excellent communication and problem-solving abilities
What's on Offer
- A challenging and stimulating work environment
- Competitive remuneration aligned with qualifications and experience
- Opportunity to contribute to impactful scientific and healthcare initiatives
- Employment equity-aligned recruitment process