Administration Manager - 3 Month Contract

Reference: JHB000945-SNDV-1

Our client, based in Johannesburg, is looking for an Administration Manager to join their team on a 3-month contract. Duties & Responsibilities

Job Title: Administration Manager Office Administration

• Perform secretarial, administrative, and clerical tasks to ensure efficient office operations.

• Oversee and coordinate the work of administrative staff, ensuring efficiency and performance of the staff.

• Manage office systems and procedures, including filing, correspondence, scheduling, and reporting.

• Ensure necessary communication to staff and broader plant staff.

• Prepare reports and spreadsheets to support business operations.

• Provide administrative support to other company managers in line with company procedures resulting in efficient daily plant operations.

• Coordinate and follow through with BBBEE process to certification

• Coordinate with logistics team to ensure imports and exports process runs smoothly.

• Provide adhoc secretarial support on requested business travel arrangements.

• Adhoc duties as required by business needs.

Human Resources

• Manage end-to-end recruitment processes, including advertising roles, screening, interviewing, and onboarding new staff.

• Handle employee relations, performance management, and ensure compliance with labor laws and company policies with the support of IR Consultant.

• Administer payroll, benefits, and leave records.

• Coordinate staff training and development programs.

• Oversee retrenchments, layoffs, and disciplinary processes in line with regulations and company procedures with the support of IR Consultant.

• Provide advice and guidance to management on employee performance, conditions, and expectations.

• Compile relevant reports related company compliance of SETA training, BBBEE, LOGS and others as requested for review and submission.

Financial Support

• Monitor and manage cash flow and report accordingly to financial support staff

• Oversee accounts payable, accounts receivable, and banking operations.

• Maintain accurate financial records and ensure compliance with accounting standards and internal policies with the support of Accounting team

• Prepare and review financial reports to support decision-making.

• Control and authorize money transmissions, payments, and reconciliations.

• Ensure the effective use of the company’s cash management system.

• Follow up on debtors’ overdue payments, following protocols for non-payments.

• Ensure credit insurance is updated when necessary

• Assist with auditing process

Role Requirements Qualifications Essential Bachelor's Degree or National Diploma in one of the following:

• Business Administration

• Human Resources Management

• Office Management

• Commerce (BCom)

• Finance or Accounting

Advantageous

• Honours Degree in Human Resources, Business Management or Finance.

• Advanced Microsoft Excel certification.

Experience

• 7–10 years' experience in office administration, HR and finance.

• At least 3–5 years' experience in a management or supervisory role.

• Experience managing recruitment, onboarding, employee relations and performance management.

• Experience preparing budgets, financial reports and cash flow monitoring.

• Experience coordinating BBBEE, SETA and other statutory compliance processes.

• Experience working in a manufacturing, mining, metals, logistics or industrial environment would be advantageous

Technical Skills

• Advanced Microsoft Office Suite (particularly Excel, Word and PowerPoint).

• Strong financial administration and reporting skills.

• Experience with accounting

• Strong report writing and presentation skilll

Competencies

• Leadership and people management.

• Excellent communication and interpersonal skills.

• Strong organisational and planning ability.

• High level of integrity and confidentiality.

• Financial acumen.

• Analytical and problem-solving skills.

• Ability to prioritise multiple tasks and meet deadlines.

• Decision-making and sound judgement.

• Attention to detail.

• Conflict resolution and negotiation skills.

• Ability to work independently with minimal supervision.

• Adaptability and resilience in a changing business environment.

Personal Attributes

• Professional and ethical.

• Proactive and self-motivated.

• Customer and service-oriented.

• Results-driven.

• Highly organised.

• Collaborative team player.

• Able to maintain confidentiality with sensitive HR and financial information.

Additional Requirements

• Valid South African driver's licence.

• Own reliable transport

• Willingness to work additional hours when required during audits, payroll processing or business-critical periods.

Should you not receive a response from us within one week of your application, your application has unfortunately not been successful. You can visit our website for more vacancies: www.wePlace.co.za / LinkedIn www.linkedin.com/company/wePlace/