ADMINISTRATION CLERK - PORT ELIZABETH

Introduction

The above position will become vacant at the Gqeberha (Port Elizabeth) branch, reporting to the National Adminstration Manager. The main responsibility of a Administration Clerk are to co-ordinate and assist management with administrative duties.

Duties & Responsibilities

Key areas of responsibility will include

• Take and capture all sales orders.

• CRM orders failed – resolve to ensure the order integrates or is captured manually on Sage.

• Print CRM Return slips and add to the trip sheet, to enable the Warehouse to uplift with the next delivery to the relevant customer.

• General office administration.

• Generation of picking list after orders have been captured.

• Sort out customer queries on orders and deliveries. (INET Customers, proof of payment).

• Attending to customer counter sales.

• Filing of all Proof of Delivery notes and store on Doc-IT.

• Doc-IT outstanding POD list – weekly to ensure all documents are received back from the warehouse, follow up on any outstanding documents to resolve.

• Assist to get updated liquor licenses from customers.

• Give weekly feedback where applicable on the credit note report.

• Submit PDF Invoices SAB groups through relevant channels and update report accordingly.

• Compare prices on PO to prices on Sage, communicate any differences to KAM to avoid price claims.

• Ensure all transactions are updated daily (SDH / Invoices / SRH / Credit notes).

• Ensure all listings are cleared for month end and stock takes.

• Give feedback on Open sales orders daily.

• Assist team members, when necessary or members are on leave.

• Prepare month end figures.

• All other duties as and when required by National Administration Manager.

Core Competencies

• Time management skills.

• Assertiveness.

• Initiative.

• Presentable.

• Numerical skills.

• Basic Accounting skills.

• Record Keeping skills.

• General Administration skills.

• Analytical, Critical Thinking & Planning skills.

• Goal Setting & Organisational skills.

• Attention to detail and accuracy.

• Ability to work under pressure.

• Driven for results.

• Interpersonal skills

• Communication skills.

• Teamwork.

• Fully computer literate.

Desired Experience & Qualification

Minimum Requirements

• Matric/Grade 12 Certificate.

• At least 2 years’ experience in administration.

• Above average Computer literacy.

• Intermediate experience in Excel Spreadsheets.

• Advanced Adobe Acrobat in terms of reporting.

• SAGE X3 experience preferential.

• No criminal record.

• Own reliable transport.

• Preference will be given to candidates who reside in Gqeberha (Port Elizabeth).

Package & Remuneration

Market Related