Administration Clerk / Parts Shop Administrator

Additional Information

• Retail environment (Automotive / Car Parts) • Must be able to work Monday to Saturday • Must have Clear ITC records (No Debt review, Defaults or Judgements) • Must have Clear Criminal Record  MINIMUM REUIREMENTS  Qualifications:

• Matric • Relevant qualifications in Administration, Finance, Supply Chain, Stock Control, or Retail Management will be advantageous  Experience:

• Proven experience in senior administration, parts administration, or stock control • Strong administrative, organisational, and time-management skills • Excellent verbal and written communication skills • Solid experience with cash handling, daily cash-ups, and reconciliations • Working knowledge of debtors, creditors, invoicing, and financial controls • Experience with stock ordering, inventory management, and supplier coordination • Ability to work under pressure in a high-volume retail environment • Trustworthy, reliable, and able to work independently • Previous experience in the automotive or car parts industry will be a strong advantage   KEY RESPONSIBILITIES:  Senior Administration & Financial Control

• Take ownership of all administrative functions within the Parts Shop • Manage daily cash-ups, banking preparation, and variance investigations • Capture and reconcile invoices, GRNs, payments, and supplier documentation • Manage debtors and creditors processes and assist with supplier payments • Maintain accurate filing systems, records, and compliance documentation • Support month-end processes, reporting, and audits  Stock Control, Ordering & Supply Chain

• Manage end-to-end stock ordering for the Parts Shop to maintain optimal stock levels • Liaise with suppliers regarding pricing, availability, lead times, and delivery schedules • Track and follow up on orders from placement to receipt • Ensure accurate receiving, capturing, and reconciliation of all stock • Conduct regular stock counts and investigate discrepancies • Implement controls to minimise stock losses, shortages, and overstocking • Support demand planning and stock forecasting in line with sales trends  Store Operations & Support

• Act as the primary administrative and stock control support to store management
• Support sales staff with parts administration, queries, and documentation
• Ensure

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