Administration Assistant for Company in Cape Town - Must have MS Projects

Introduction

ADMINISTRATIVE ASSISTANT

Location: Cape Town

A well-established professional organisation is seeking a highly organised, efficient, and detail-oriented Administrative Assistant to provide essential administrative and office support to the team and senior management.

The successful candidate will be responsible for ensuring the smooth running of daily office activities, maintaining accurate records, coordinating schedules and providing professional support to Directors and management.

Duties & Responsibilities

Key Responsibilities

• Manage incoming telephone calls, emails and general correspondence.

• Coordinate diaries, appointments, meetings and calendars.

• Prepare, format and distribute reports, letters, presentations and other documentation.

• Maintain well-organised electronic and hard-copy filing systems.

• Coordinate meetings, including preparing agendas and recording accurate minutes.

• Monitor and order office stationery, supplies and equipment as required.

• Assist with travel arrangements and the processing of expense claims when necessary.

• Maintain accurate records, databases and administrative documentation.

• Provide comprehensive administrative support to Directors and senior management.

• Assist with general office administration and ad-hoc tasks as required.

Ensure all administrative duties are completed accurately, efficiently and within required deadlines

Desired Experience & Qualification

Minimum Requirements

• Grade 12 / Matric or equivalent.

• A certificate or diploma in Office Administration, Business Administration or a related field would be advantageous.

• At least 5 years' experience in an administrative, secretarial or office support position.

• Proven track record in a professional office environment.

• Excellent proficiency in Microsoft Office , particularly:

• Word

• Excel

• Outlook

• PowerPoint

• MS Project

Skills & Competencies

• Excellent written and verbal communication skills.

• Strong organisational and time-management abilities.

• Exceptional attention to detail and accuracy.

• Professional, reliable and able to maintain confidentiality.

• Strong interpersonal and customer service skills.

• Excellent multitasking and problem-solving abilities.

• Ability to prioritise tasks and work effectively under pressure.

• Capable of working independently while also contributing positively to a team.

• Adaptable, proactive and able to meet deadlines consistently.

• Positive and professional approach to all aspects of the role.

Salary

R17,500 per month, depending on experience.