Admin/Invoice Clerk
Greys Recruitment · South Africa
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Start free — we apply for you →Minimum Requirements
• Matric (Grade 12) • 2–3 years' experience in invoicing or finance administration • Experience in logistics, freight forwarding, or container transport. • Relevant qualification in Accounting, Finance, or Supply Chain • Strong attention to detail and numerical accuracy • Good understanding of container logistics processes • Knowledge of demurrage, detention, and port charges • Proficiency in Microsoft Excel • Experience with accounting or transport systems (e.g., Sage, Pastel, SAP, TMS) • Strong organisational and communication skills • Ability to work under pressure and meet deadlines. Key Responsibilities:
- Create and maintain Soft Ship files for each job
- Print and attach tracking reports to shipment files
- Collect, split, and file PODs (Proof of Delivery) and trip sheets
- Ensure full and empty PODs per leg are accurately filed
- Track empty container turn-in on shipping line/operator systems
- Verify and update delivery execution details (truck, trailer, driver, dates, times) in ERP
- Download Navis reports (imports) and upload into ERP system
- Perform stack close checks , reconcile Navis vs ERP, and validate stack dates
- Audit and maintain customer and supplier tariff masters in ERP
- Monitor and download pending task reports and follow up on outstanding items
- Validate cost splits and job costing accuracy before invoicing
- Scan and email PODs and invoices to customers
- Process and post invoices in ERP system
- Liaise with operations, cartage controllers, drivers, and finance to ensure data accuracy and completeness.