Admin & Internal Sales Assistant

Reference: BOK006022-AW-1

Admin & Internal Sales Assistant Duties & Responsibilities

Qualification

• Matric / Senior Certificate

Requirements

• Valid Drivers License

• Good computer literacy and general administrative skills.

• Strong organisational and time-management skills

• Good written and verbal communication skills.

• High attention to detail and accuracy.

• Comfortable working with numbers and basic financial information.

• Professional and confident when communicating with customers and suppliers.

• Willingness to learn and take on additional responsibilities. Advantageous:

• Previous administration or internal sales experience.

• Previous experience in an engineering, manufacturing or industrial environment.

• Experience with QuickBooks or another accounting system.

• Basic bookkeeping experience.

• Commercially minded and interested in sales.

• Professional and confident when dealing with customers.

• Detail-oriented and accurate.

• A good communicator (English and Afrikaans)

• Comfortable taking ownership of tasks.

• Willing to learn and grow with the business

Duties

• Administration

• Provide day-to-day administrative support to Keagan and the management team.

• Assist with general oEice administration and record keeping.

• Prepare and maintain customer and supplier documentation.

• Assist with filing, data capturing and maintaining company records.

• Assist with preparing reports, schedules and internal documentation.

• Coordinate and follow up on outstanding administrative items.

• Assist with employee administration, including tracking company vehicle and fuel usage.

• Assist with maintaining accurate records of company vehicles, fuel cards and related expenses.

• Internal Sales

• Handle incoming customer enquiries and provide initial assistance.

• Prepare and issue quotations under direction from the sales team.

• Process customer purchase orders and assist with order confirmations.

• Assist the sales team with pricing, product information and customer documentation.

• Maintain accurate customer and sales records.

• Identify potential sales opportunities and pass leads to the relevant sales representative.

• Assist with maintaining the company's CRM/customer database and sales pipeline.

• Accounting & Finance Administration

• Assist with basic bookkeeping and financial administration.

• Capture and maintain transactions and information within QuickBooks.

• Assist with processing supplier invoices and customer documentation.

• Assist with accounts receivable and accounts payable administration.

• Follow up on outstanding customer documentation and payments when required.

• Assist with preparing information required by the company's accountant.

• Maintain accurate financial and administrative records.

Package & Remuneration

R 20 000 - R 27 000 - Monthly