Admin Controller (Permanent)

Job Title: Admin Controller Start Date: 2026-08-11 - 2026-09-10 Vacancy Type: Permanent PE001691 Sectors: Accounting / Auditing / Payroll Admin / Office / Call Center / Support Location: South Africa - Eastern Cape , Nelson Mandela Bay (Port Elizabeth / Uitenhage) Salary: R20900 (Medical Aid 50% / 50% Provident Fund) Brief: ADMIN CONTROLLER Location: Gqeberha, Eastern Cape Reports to: Financial Manager Second-line reporting: General Manager Detail: Our client is seeking a highly organised, accurate and deadline-driven Admin Controller to provide comprehensive administrative and financial support across debtors, payroll, month-end preparation and general finance administration. The successful candidate will need strong attention to detail, excellent computer skills and the ability to work independently while also functioning effectively within a team. MINIMUM QUALIFICATIONS Matric A tertiary qualification in Accounting or Finance will be advantageous EXPERIENCE AND REQUIREMENTS Minimum 2 years' experience in office administration Strong computer literacy Experience with Great Plains will be advantageous Advanced Microsoft Excel skills will be advantageous Bookkeeping experience will be advantageous Strong administrative and organisational skills Ability to work accurately under pressure and meet deadlines PERSONAL ATTRIBUTES Accurate with meticulous attention to detail Deadline-driven High energy levels Disciplined and professional in appearance and conduct Able to work independently as well as part of a team Able and willing to work after hours when required Strong sense of urgency Reliable, organised and proactive Professional approach to handling confidential financial and employee information KEY RESPONSIBILITIES DEBTORS Manage the online payment flow, including uploading debtor banking details and ensuring relevant systems are updated Manage the debtor legal handover process on behalf of credit controllers Ensure all legal handover checklists are completed before submission Manage the debtor journal process by conducting the first-level check and submitting journals to the Financial Manager for final approval before the daily cut-off Print daily bank information, convert exports for Debtors and submit information for processing Verify discounts taken by debtors and ensure these are valid and approved Assist with the allocation and management of debtor books Assist with problematic COD and 30-day clients Monitor online payments and assist with achieving online payment targets Reconcile all clearing accounts Maintain relevant debtor schedules Ensure account balances are clean and reconciled on a daily basis Prepare monthly debtor and credit note provision schedules at month-end Prepare weekly debtor statistics reports for the Financial Manager Monitor and allocate new purchase facility accounts Ensure new online payment applications are fully processed and clients are notified when they can make online payments Screen new debtor applications and submit them to the Financial Manager for approval Conduct credit checks on new credit applications Complete documentation for credit limit increases Monitor legal handovers of debtors Ensure legal fees are validated and processed for payment Maintain an organised filing system for all debtor documentation Ensure purchase facility applications are filed and scanned correctly PAYROLL ADMINISTRATION Prepare overtime schedules Prepare freezer schedules Prepare fuel schedules for employees using company fuel cards Prepare gift registers Prepare commission calculations Complete night-shift allowance schedules Complete out-of-town allowance schedules Prepare staff loan schedules Prepare termination documentation Process new salary adjustment documentation for authorisation Prepare payroll templates and submit required information to Payroll Prepare and communicate notifications of payroll changes Prepare final payroll variance information for review and authorisation by the Financial Manager Submit union fee information for payment Submit garnishee payment information for processing Prepare employee lists by job title for statistical reporting MONTH-END Assist the Finance Department with month-end preparation Ensure required schedules, reconciliations and supporting documentation are completed accurately and on time Provide information and administrative support required for month-end reporting GENERAL ADMINISTRATION Assist the Financial Manager with information required for ad hoc reports Provide administrative and financial support to the regional finance function Assist with the management of archiving and filing Maintain accurate and accessible records and documentation Perform other reasonable ad hoc administrative and financial duties as required KEY SKILLS AND COMPETENCIES Excellent administrative skills Strong attention to detail and accuracy Advanced Excel skills advantageous Good understanding of financial administration Debtors administration experience Payroll administration experience Strong reconciliation skills Good organisational and time-management skills Ability to meet strict deadlines Ability to handle confidential information Strong communication and interpersonal skills Ability to prioritise multiple tasks Ability to work independently with minimal supervision Strong computer literacy Experience with Great Plains advantageous show more... For more information please contact: Jacqueline Lategan Apply