Admin assistant/ Office support function

Introduction

Our client is a professional services organisation that works closely with businesses and management teams across a range of people, training, and organisational initiatives. They offer a professional, collaborative environment where attention to detail, client service, and dependable administrative support are highly valued.

Description

Office Administrative Assistant | Gauteng | Permanent

Are you organised, detail-oriented, and confident managing multiple administrative tasks? Join a professional and fast-paced environment where your organisational skills will support executives, consultants, clients, and the wider business.

Our client is looking for a proactive Office Administrative Assistant to provide day-to-day administrative and coordination support across the business. This role is ideal for someone who enjoys variety, takes pride in keeping things organised, and is comfortable working across document management, scheduling, events, data capturing, and general office administration.

You'll work closely with management and consultants, assisting with everything from maintaining digital and physical filing systems to coordinating meetings, preparing documents, supporting training administration, and helping ensure the office runs efficiently.

Our client operates within a professional services environment and places strong emphasis on organisation, client service, professionalism, and reliable administrative support.

What You'll Do

• Maintain organised digital and physical filing systems.

• Capture and archive documentation into relevant cloud folders.

• Maintain calendars and schedule appointments.

• Coordinate meetings, events, and social gatherings.

• Assist with planning year-end functions, awards, and related activities.

• Take meeting minutes and distribute action items.

• Assist executives with personal administration and scheduling.

• Provide day-to-day administrative support to management and consultants.

• Greet visitors and clients professionally and provide refreshments.

• Obtain supplier quotations and assist with the approval process.

• Assist with obtaining quotes, approvals, and printing of training manuals.

• Print, scan, prepare, and organise business documents.

• Assist with drafting and submitting certificates of completion for IR, EE, and SD training sessions.

• Complete general data capturing and administrative tasks.

• Provide additional administrative support as requested by management and consultants.

What You Bring

• Previous administrative or office support experience will be advantageous.

• Strong organisational and administrative skills.

• Excellent attention to detail.

• Good written and verbal communication skills.

• Professional and confident approach when dealing with clients and visitors.

• Good computer literacy and ability to work with digital filing systems.

• Ability to manage calendars, documents, and competing priorities.

• Strong follow-through and ability to meet deadlines.

• High level of confidentiality and professionalism.

• Proactive attitude and willingness to assist across different areas of the business.

• Ability to work independently while supporting a wider team.

What Success Looks Like

• Administrative processes are completed accurately and on time.

• Digital and physical records remain organised and accessible.

• Meetings, events, and schedules are coordinated efficiently.

• Executives and consultants receive reliable administrative support.

• Client and visitor interactions are handled professionally.

• Training documentation and certificates are prepared accurately.

• Management can rely on consistent, proactive administrative support.