Admin Assistant

Introduction

To provide efficient administrative and clerical support to ensure the smooth day-to-day operations of the office and assist departments involved in the machinery production, sales, service process and finance.

Duties & Responsibilities

• Perform general office duties such as filing, photocopying, and managing correspondence (emails, phone calls, mail).

• Maintain and update company databases, including inventory, client, and supplier records.

• Schedule and coordinate meetings, appointments, and travel arrangements for managers or technicians.

• Prepare and format reports, documents, and presentations using Microsoft Office or ERP systems (Pastel).

• Monitor and order office supplies as required.

• Support of Month end closure – Finance – Balance of Supplier accounts, correct GL accounts, Customer statements, follow up on outstanding balances & Payment requisitions.

• Ensure proper documentation related to Checklist in Approved Sales/Machines/Consumable folder

• Provide administrative support for sales, service & Operations/Finance teams as needed.

• Provide general support to visitors and staff

• Liaise with managers to handle requests and queries

Desired Experience & Qualification

• Proven experience in an admin assistant role, preferably in the manufacturing or machinery industry.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with ERP systems is a plus (PASTEL) - advantage

• Strong organizational and time-management skills.

• Ability to multitask and prioritize daily workload.

• Excellent verbal and written communication skills.

• High attention to detail and problem-solving abilities.

• Knowledge of basic accounting or procurement processes is advantageous.

Package & Remuneration

R12 000