Admin / Accounts Clerk

Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients

Duties & Responsibilities

Reports To

Financial Manager / Office Manager / Director

Job Purpose

The Admin / Accounts Clerk is responsible for providing efficient administrative and accounting support to the business. The role requires a highly organised individual who can multitask effectively, maintain accurate financial records, and work confidently on Sage Pastel Partner while supporting general office administration.

Key Responsibilities – Accounts & Finance Duties

• Capture and process supplier invoices, credit notes, and journals on Sage Pastel Partner

• Prepare and issue customer invoices

• Perform creditors reconciliations and follow up on outstanding supplier queries

• Assist with debtors management, statements, and payment follow-ups

• Capture and allocate bank transactions

• Assist with VAT preparation and supporting schedules

• Maintain accurate and up-to-date financial records and filing systems

• Support month-end procedures and ad-hoc finance tasks

Key Responsibilities – Administrative Duties

• General office administration and document control

• Answer and direct phone calls and emails professionally

• Maintain orderly digital and hard-copy filing systems

• Assist with purchase orders, delivery notes, and supporting documentation

• Coordinate basic office requirements and supplies

• Provide administrative support to management and other departments as required

Desired Experience & Qualification

Minimum Requirements

•         Matric (Grade 12) – essential

• Proficiency in Sage Pastel Partner – essential

• Minimum 2–3 years’ experience in an admin/accounts clerk role

• Strong working knowledge of Microsoft Excel, Word, and Outlook

• Basic understanding of bookkeeping principles

Key Skills & Competencies

• Ability to multitask and manage competing priorities

• High level of attention to detail and accuracy

• Strong organisational and time-management skills

• Good numerical ability

• Ability to work independently and within a team

• Excellent communication skills (written and verbal)

• Professional, reliable, and deadline-driven

• Ability to work under pressure in a fast-paced environment

Preferred (Advantageous)

• Experience in a manufacturing, engineering, or construction environment

• Experience with VAT submissions and SARS documentation

• Understanding of basic payroll processes

Working Conditions

• Office-based position

• Full-time role (Monday to Friday)

• Occasional overtime during month-end or peak periods