Accounts Payable Manager

Introduction

The Incumbent will be responsible for managing payment teams to ensure accounts are paid timeously. Duties & Responsibilities

KEY PERFORMANCE AREAS: KPA 1: Accomplishment of Operational Objectives of the Accounts Payable Department: KPI 1.1 Ensure that accounts are paid in line with the SLA/Contracts between SANBS and the supplier. 1.2 Ensure that the age analysis is reviewed weekly / monthly and that all outstanding items are resolved timeously. 1.3 Ensure that all creditor accounts are reconciled monthly and all reconciliations are reviewed and all reconciling items are resolved. 1.4 Ensure that all payments are supported by relevant documentation before authorising them. 1.5 Ensure that all areas of concern are addressed by discussing issues with the relevant Heads of Buying Department (areas of concern could include an increase in the number of vendors, movement of documents between the three business areas, identified discrepancies between purchase requisitions / orders; goods received, notes and invoices). 1.6 Ensure that staff of Department is well informed of decisions taken to improve business processes by holding regular meetings. 1.7 Contribute to the development of the divisional business plan. 1.8 Ensure good relationships with large creditors by liaising, meeting and communicating with them. 1.9 Ensure that all general ledger control accounts relating to relevant section are cleared on a monthly basis. 1.10 Ensure that reports are submitted monthly to relevant superiors by writing quality reports that meet the relevant standards and provide the appropriate information. 1.11 Minimise risks to operations within Department by developing action plans to minimise the likelihood of these occurring. 1.12 Ensure the smooth running of the Department by developing relevant policies and procedures. KPA 1: People Managed to Achieve Operational Objectives: KPI 2.1. Conduct performance management and monitor performance on ongoing basis through mentoring, coaching, and reviews and take appropriate steps to correct problems. 2.2. Track & encourage individual development by identifying learning and development needs & facilitate attendance of relevant programmes. 2.3. Deal with grievances, conflict and disciplinary issues and take appropriate actions in accordance with SANBS Policy. 2.4. Ensure regular two-way communication with staff matters such as strategy, values, team building, SOP#s, policy changes, etc. to ensure understanding. 2.5. Monitor and track staff time-keeping, absenteeism trends, overtime worked and leave to ensure adherence to HR policy for cost-effective running of the department. 2.6. Recruitment and selection of suitable candidates according to manpower plan recruitment and selection procedures and EE targets. 2.7. Attend meetings and training sessions as required, to remain informed of current field-related developments, to promote knowledge sharing. 2.8. Conduct scheduled meetings with direct reports.

Competencies: Cognitive:

• Analytical Thinking and Attention to Detail • Judgement and Decision Making • Problem Solving • Big picture thinking Personal:

• Ethical behaviour • Excellence Orientation • Personal Development Interpersonal:

• Customer Service Orientation • Conflict Management • Teamwork • Communication Prof. technical:

• Business and Financial Acumen • Systems Competence • Technical Skills/ Competence: • Computer Literacy. • Best Practice Thinking. • Logistical Management. • Accounting practices. Leadership:

• Practical Execution Management
• Motivating People

Desired Experience & Qualification

Education

• B Comm or National Diploma in Accounting. Experience and knowledge requirements

• 2 - 4 years’ experience in Accounts payable. • 2 -3 years' supervisory experience. Other (knowledge and skills)

• 3 years’ SAP experience in the Accounts Payable Module.