Accounts Clerk (Fixed Term Contract)

1. Invoice Processing Receive, verify, and capture supplier invoices into the accounting system. Ensure invoices are properly authorized, coded to the correct general ledger accounts, and matched against purchase orders and goods received notes (GRNs). Flag and resolve discrepancies (e.g., pricing, quantities, missing documentation). 2. Creditor Reconciliation Reconcile supplier statements to the accounts payable ledger on a monthly (or agreed) basis. Investigate and resolve reconciling items such as unallocated payments, missing invoices, or credit notes. Follow up with internal departments or suppliers to clear aged reconciling items. 3. Payment Preparation Prepare payment runs according to supplier terms and company payment schedules. Ensure all payments are correctly authorized and supporting documents are attached. Process urgent or ad-hoc payments as required. 4. Record Keeping & Filing Maintain an organized filing system (physical or electronic) for all supplier invoices, credit notes, statements, and correspondence. Ensure all records are retained in compliance with company policy and statutory requirements. 5. Supplier Communication Act as the primary point of contact for supplier queries regarding payments, statements, and invoice statuses. Build and maintain positive working relationships with suppliers. 6. Month-End Duties Provide aged creditor analysis and supporting schedules for month-end closing. Assist with accruals for unbilled receipts or unprocessed invoices. Reconcile creditor control accounts to the general ledger. 7. Compliance & Internal Controls Adhere to company procurement and payment policies. Identify and report any irregularities or potential fraud risks. Support internal and external audit requirements by providing requested documentation. 8. Other Balance sheet recons Preparing and Processing of journal entries Other ad hoc duties which may arise from time to time dependent on the operational requirement of the department