Accounts Clerk (Fixed Term Contract)

Description

Invoice Processing

• Receive, verify, and capture supplier invoices into the accounting system.
• Ensure invoices are properly authorized, coded to the correct general ledger accounts, and matched against purchase orders and goods received notes GRNs.
• Flag and resolve discrepancies e.g., pricing, quantities, missing documentation.

Creditor Reconciliation

• Reconcile supplier statements to the accounts payable ledger on a monthly or agreed basis.
• Investigate and resolve reconciling items such as unallocated payments, missing invoices, or credit notes.
• Follow up with internal departments or suppliers to clear aged reconciling items.

Payment Preparation

• Prepare payment runs according to supplier terms and company payment schedules.
• Ensure all payments are correctly authorized and supporting documents are attached.
• Process urgent or ad-hoc payments as required.

Record Keeping & Filing

• Maintain an organized filing system physical or electronic for all supplier invoices, credit notes, statements, and correspondence.
• Ensure all records are retained in compliance with company policy and statutory requirements.

Supplier Communication

• Act as the primary point of contact for supplier queries regarding payments, statements, and invoice statuses.
• Build and maintain positive working relationships with suppliers.

Month-End Duties

• Provide aged creditor analysis and supporting schedules for month-end closing.
• Assist with accruals for unbilled receipts or unprocessed invoices.
• Reconcile creditor control accounts to the general ledger.

Compliance & Internal Controls

• Adhere to company procurement and payment policies.
• Identify and report any irregularities or potential fraud risks.
• Support internal and external audit requirements by providing requested documentation.

Other

• Balance sheet recons
• Preparing and Processing of journal entries
• Other ad hoc duties which may arise from time to time dependent on the operational requirement of the department

Requirements

Qualification

• Matric
• Accounting Diploma

Experience

• 2-3 years Creditors Clerk
• Exposure to any large reporting system e.g. SAP or SYSPRO, Microsoft Office Suite, Advanced excel, Data query logic and systems development

Other Attributes

• Highly ethical, consistent, fair, trustworthy, energetic, dedicated, accurate.
• Business orientated with strong technical ability and a logical thinker.
• A good team player with good communication and prioritisation skills.
• Able to function optimally with minimal direct supervision or support.
• Able to work under pressure. Good interaction with management internal & external.