Accounts Clerk & Administrative Coordinator

• An established film and television equipment rental company requires an organised Accounts Clerk and Administrative Coordinator to support its finance and general administration functions. The role includes basic accounting, debtors and creditors, invoicing, shipment administration, document control and daily office support within a fast-paced environment

Minimum Requirements

• Grade 12 / Matric - essential
• Accounting, bookkeeping or business administration qualification advantageous
• 2 - 3 years' experience in an accounts, bookkeeping or administrative role preferred
• Experience with debtors, creditors, invoicing, payment allocations and account reconciliations
• Experience in Rentals, freight, clearing and forwarding or administration and invoicing
• Good working knowledge of Xero, Microsoft Excel, Word and Outlook.
• Experience using accounting software and electronic filing systems
• Good numerical ability with strong attention to detail and accuracy
• Able to organise, prioritise and manage several tasks in a fast-moving environment
• Professional communication skills when dealing with customers, suppliers and service providers
• Reliable, trustworthy and able to handle confidential financial and company information
• Able to work independently, follow instructions and work easily under pressure

Duties and Responsibilities

• Capture supplier invoices, customer invoices, payments, receipts, expenses and other financial transactions accurately
• Maintain debtors and creditors records and prepare customer invoices and statements
• Reconcile supplier and customer accounts and assist with debtor and creditor age analysis
• Follow up outstanding payments and resolve routine account or invoice queries when required
• Prepare payment requisitions and supporting documents and assist with banking, petty cash and employee expense claims
• Check invoices for accuracy, supporting documents and approval before processing
• Assist with customs supporting documents, invoices, delivery notes and purchase orders
• Liaise with customers, suppliers, freight and obtain shipment updates
• Maintain accurate financial, customer, supplier and general company filing systems
• Answer calls and emails, take messages, prepare documents and assist with routine customer and supplier queries
• Support general office administration, including stationery, couriers, meetings, calendars, travel arrangements and staff documents
• Assist management, finance and logistics with reasonable ad-hoc administrative and operational tasks when required
• Protect confidential information, passwords, financial records and company documents at all times